College of Music Recordings Metadata Guide

Introduction

These guidelines supplement the current UNT Libraries’ standards for creating metadata, focusing specifically on items that belong to the College of Music Recordings collection. For items that do not belong in this collection, please see the full UNT Libraries Metadata Input Guidelines.

COMR Metadata Input Guidelines:

Note: all fields are required unless otherwise noted

Information for College of Music Recordings may be found on:

  • the recital program

  • top of the CD

  • back cover of the CD case

If there is a situation not covered on this page, use the links at the bottom of the field guidelines to find additional information

Title

General Information

  • All items must have one “Main Title” and at least one series title; some items may have additional titles

  • Always choose the appropriate title qualifier (main, series, added) from the controlled vocabulary

Main Titles

Guidelines

Examples

  • Main titles in this collection have three separate elements in the form Type: Date - Name, Instrument

    • Type of recital e.g., Doctoral (Lecture) Recital, Ensemble, Faculty, Guest Recital

    • Date of recital in the form YYYY-MM-DD

    • Name of primary performer(s) and instrument of performing group(s)

  • Capitalize the type of recital and proper names (do not capitalize the instrument name)

  • Include all initial articles (a, an, the, der, etc.) in group names

  • Doctoral Recital: 2006-03-06 - Brad Bennight, harpsichord

  • Ensemble: 2007-02-08 - UNT Wind Symphony

  • Faculty Recital: 2006-11-08 - Eric M. Nestler, alto saxophone

  • Ensemble: 2007-04-12 - A Night of Percussion

  • If there are multiple performers and/or performing groups listed, include each person or group with “and”

  • If there are multiple degree-seeing performances in a single recording, use an added title (see below)

  • Faculty Recital: 2007-01-26 - Linda Di Fiore, mezzo-soprano and Heejung Kang, piano

  • When there are a very large number of performers, it may be more useful to shorten or summarize info in the main title (such as names) that are included in more detail elsewhere in the record

  • Optionally, a title formulated with the full names or info can be included as an Added Title

  • Guest Artist Recital: 2002-02-28 - Bob Brookmeyer (trombone and piano), UNT Jazz Faculty Members, and the One O’Clock Lab Band

  • Faculty Recital: 1999-11-02 - M. Clardy & T. Sundburg (flute), C. Veazey (oboe), J. Gillespie & J. Scott (clarinet), K. Reynolds (bassoon), W. Scharnberg (horn), P. Paul (piano)

Series Titles

Guidelines

Examples

  • Add the appropriate series title for the type of recital from the list at right (copy it exactly)

  • If the recital includes multiple groups, include separate series titles (e.g., Faculty Recitals and Guest Artist Recitals) rather than creating a concatenated version

  • If none of these titles is appropriate for the item, create a new title that matches the format of the others and contact the metadata administrators

  • Doctoral Recitals

  • Ensemble Concerts

  • Faculty Recitals

  • Guest Artist Recitals

  • Master’s Recitals

  • Senior Recitals

Added Titles

Guidelines

Examples

  • If the recital has a title (printed on the program/ information), include it in the record as an added title

For Doctoral Lecture Recitals, include the lecture title as an added title

  • Use the lecture title written on the program or CD

  • Precede the title with “Lecture Recital:”

  • Capitalize the first word of the title and all other words except prepositions and articles

  • Separate main titles and subtitles with ‘space dash space’

  • Lecture Recital: Marcel Mihalovici - A Critical Evaluation of His Solo and Chamber Works for Clarinet

  • Lecture Recital: Di/con[ver(gence/sions)] for Saxophone Quartet by David Dzubay - A Performance Analysis

  • Lecture Recital: An Analytical Study of Mily Alekseyevich Balakirev’s Musical Style in His Early Piano and Orchestra Works - “Grande Fantaisie on Russian Folk Songs” and “The First Piano Concerto Op. 1 in F-sharp Minor”

If there are multiple degree-seeking performances in a single recording:

  • Use the performer seeking the higher degree as the main title

  • Include the secondary performer in an added title

  • Main: Doctoral Recital: 2006-02-03 - John Norine, Jr., conductor

  • Added: Master Recital: 2006-02-03 - Amy Wilson, conductor

Other Special Cases

Recital Series

If the recital is part of a series of related performances:

  • Include the title of the series as a serial title

  • Include the title of the specific performance as an added title

Example

  • Serial: “Basically Brahms”: Music of Johannes Brahms (1833-1897)

  • Added: “Basically Brahms”: Music of Johannes Brahms (1833-1897), Concert One

More Examples (Main Titles)

  • Doctoral Recital: 2006-06-06 - Daniel Stevens, viola

  • Ensemble: 2007-04-11 - UNT Cello Ensemble

  • Guest Artist Recital: 2007-03-06 - Emanuel Borok, violin

  • Senior Recital: 2007-04-13 - Cason Clifton, percussion

  • Master’s Recital: 2007-08-01 - Jason Harron, alto and tenor saxophone

  • Faculty Recital: 2006-03-07 - William Scharnberg, horn

Additional Information

Creator

General Information

  • Include as many creators (primary performers) as you need to

    • Guest performers or others who are not primary performers should be entered as contributors instead

  • List the creators/primary performers in order of importance

    • If creators are equally important, enter them in the order they are listed

  • Creators for COMR may include:

    • soloist(s)

    • performing group(s)

    • accompanist(s)

    • other primary performer(s)

  • For each creator, include the name, type, and role

    • Type will be person (for individuals) or organization (for groups)

    • Role will generally be: performer, conductor, composer, or other

    • The information field is used for additional clarification about the person associated with the item

  • If possible, consult an authority file to find the correct form of the name (e.g., the Library of Congress Authorities

    • Note: since many of the creators are students, their names may not have authority records

Creator Names

Guidelines

Examples

INDIVIDUAL NAMES

Gillespie, James E. (James Ernest), 1940-

  • Invert names (Last, First Middle)

  • Use initials if the full names are not known

  • Use spaces between initials

  • Put additional middle names after the first name

  • Consider both parts of a hyphenated name the ‘last name’

  • Consider multiple parts (von, de la, etc.) as part of the last name

  • Reséndez, José Luís

  • Licata, Julie M.

  • Kami, Taylor J. T.

  • Chernaya-Oh, Ekaterina

  • Di Fiore, Linda

  • If it is unclear which part of the name is the surname, enter the name as it appears on the item

  • Include suffixes that are a part of the name (Jr., Sr., etc.) at the end of the name after a second comma

  • Hye-Young Lee

  • Mitchell, William K., III

Do not include:

  • nicknames

  • abbreviations

  • titles (e.g., Dr.) unless the first name is unknown

  • job or educational qualifiers (e.g., Ph.D.)

These alternate forms can go in the information section of the field

ORGANIZATION NAMES

  • Use the names as they appear in the item for non-government or single-level bodies

  • Do not invert personal names that are parts of organizational names

  • Write out names instead of using acronyms

  • Permian High School Symphonic Band

  • Western Wind Quartet

  • For hierarchical agencies, list each level from highest to lowest

  • Separate each part of the hierarchy with a period

  • If the hierarchy is unclear, record the name as it is listed on the item

  • University of North Texas. Symphonic Band.

  • UNT Harp Ensemble

Creator Role & Info

  • The information field is used to add readily-available notes related to the specific recording

Guidelines

Examples

CREATOR ROLE

  • For “role” choose the primary or most encompassing role (or the one listed first)

  • If the creator has multiple roles, list additional notes in “info”

  • Role: Performer

  • Information: Performer and guest conductor

CREATOR INFO

  • Include information that clarifies the role of the creator

  • Always include clarification if the role is listed as “Other”

  • Role: Other

  • Information: Director

  • Include other relevant information about the creator:

    • Additional forms of the creator’s name

    • Birth and death dates (if not part of the authorized name)

    • Other information associated with the creator

  • 1889-1975

  • Bassoon

  • Format information consistently:

    • Multiple instruments can be listed, separated by commas

    • List each name, fact, or statement individually and separate them with semicolons or periods

    • Use sentence form when relevant or when taken directly from the object

    • Use quotation marks when quoting information directly from the object or exact song titles

  • Flute, clarinet, bassoon

More Examples

Ensemble: 2007-03-12 - Music of Mario Davidovsky

  • Name: Nova Ensemble

  • Type: Organization

  • Role: Performer


  • Name: McNutt, Elizabeth

  • Type: Person

  • Role: Conductor

  • Info: Director


  • Name: Blustine, Allen

  • Type: Person

  • Role: Performer

  • Info: Guest Artist - Bass Clarinet “Synchronisms No. 12”


  • Name: Elgart, Matthew

  • Type: Person

  • Role: Performer

  • Info: Guest Artist - Classical Guitar “Synchronisms No. 10”


  • Name: Klein, Heidi Dietrich

  • Type: Person

  • Role: Performer

  • Info: Guest Artist - Soprano “Romancero”

Doctoral Recital: 2006-03-20 - Anne Beloncik Schantz, soprano

  • Name: Schantz, Anne Beloncik

  • Type: Person

  • Role: Performer

  • Info: Voice (Soprano)

Senior Recital: 2006-11-01 - Michelle Cho, cello

  • Name: Cho, Michelle

  • Type: Person

  • Role: Performer

  • Info: Flute and piccolo

Additional Information

Contributor

General Information

  • Include as many contributors as are readily available in this order: composers, secondary performers and conductors, recording engineers

    • List composers once per song title (repeat a composer name as often as necessary)

    • Only list other contributors once per record

  • For each contributor, include the name, type, and role

    • Type will be person (for individuals) or organization (for groups)

    • Role will generally be: performer, conductor, composer, or other

    • The information field is used for additional clarification about the person associated with the item

    • If possible, consult an authority file to find the correct form of the name (e.g., the Library of Congress Authorities)

      • Note: since many of the contributors are students, their names may not have authority records

Guidelines

Examples

INDIVIDUAL NAMES

Beethoven, Ludwig van, 1770-1827

  • Invert names (Last, First Middle)

  • Use initials if the full names are not known

  • Use spaces between initials

  • Put additional middle names after the first name

  • Consider both parts of a hyphenated name the “last name”

  • Consider multiple parts (von, de la, etc.) as part of the last name

  • Meinecke, Donna Tan

  • White, John D.

  • Bhaskar, H. N.

  • Chernaya-Oh, Ekaterina

  • Kim, Kyoo-Hwan

  • de Torrejón y Velasco, Tomás

  • If it is unclear which part of the name is the surname, enter the name as it appears on the item

  • Include suffixes that are a part of the name (Jr., Sr., etc.) at the end of the name after a second comma

  • Hye-Young Lee

  • Mitchell, William K., III

Do not include:

  • nicknames

  • abbreviations

  • titles (e.g., Dr.) unless the first name is unknown

  • job or educational qualifiers (e.g., Ph.D.)

These alternate forms can go in the information section of the field

ORGANIZATION NAMES

  • Use the names as they appear in the item for non-government or single-level bodies

  • Do not invert personal names that are parts of organizational names

  • Write out names instead of using acronyms

  • Arabic Tradition

  • Western Wind Quartet

  • For hierarchical agencies, list each level from highest to lowest

  • Separate each part of the hierarchy with a period

  • If the hierarchy is unclear, record the name as it is listed on the item

  • University of North Texas. Symphonic Band.

  • UNT Harp Ensemble

Contributor Role & Info

  • The information field is used to add readily-available notes related to the specific recording

  • This field is required for composers

Guidelines

Examples

CONTRIBUTOR ROLE

  • For “role” choose the primary or most encompassing role (or the one listed first)

  • If the contributor has multiple roles, list additional notes in “info”

  • Role: Performer

  • Information: Performer and guest conductor

CONTRIBUTOR INFO

  • Include information that clarifies the role of the contributor, which can include:

    • the performer’s instrument

    • the name of the composer(s) for the piece(s) played (when relevant)

    • other information (written in sentence form, as appropriate)

    • always include clarification if the role is listed as “Other

  • Role: Other

  • Information: Director

  • Include other relevant information about the contributor:

    • Additional forms of the contributor’s name

    • Birth and death dates (if not part of the authorized name)

    • Other information associated with the contributor

  • Trombone

  • Harp (Villa-Lobos)

  • Guest conductor for “Selamlik” and “Third Suite”

  • Format information consistently:

    • Capitalize all words (except prepositions and articles) and use appropriate abbreviations

    • List each name, fact, or statement individually and separate them with semicolons or periods (when relevant)

    • Use parentheses when noting specific piece(s) to which a performer contributed

    • Information about arrangements, transcriptions, etc. should go in a Display Note

  • Percussion

  • Piano (Gnattalli, Proto, Bottesini)

Composer Information

  • For composers, include the title of the piece in the information (only put one title in each information field using multiple entries for the same composer when necessary)

  • Include the following components in the piece title, in the following order:

    • piece title

    • piece number (No.)

    • key (use appropriate capitalization and punctuation: A Major, D-flat Major, C-sharp minor, E minor, etc.)

    • additional name given by composer (in quotation marks)

    • opus number (Op.)

    • composer-related work number

    • date, if relevant (in parentheses)

  • Leave out any components that are not available

  • Fanfares avec une suitte de simphonies, No. 1

  • Piano Trio No. 2 in C minor, Op. 66

  • Piano Concerto No. 2 in B-flat Major, Op. 83

  • Symphony No. 8 in B minor, “Unfinished,” D. 759

  • Trio for Piano, Violin and Cello in C Major, K. 548 (1788)

  • Nachtphantasien, Op. 13

  • Suite for Three B-flat Clarinets

  • If a piece contains several movements that are generally played as a suite

    • do not include movement names (only use the name of the full piece)

    • if only selected movements were played in the performance, include that information in a Display Note

  • Info: Concerto in C Major for Piccolo and Strings, RV 443

  • Display Note: “Concerto in C Major for Piccolo and Strings, RV 443” - performed movements II and III

Eight Slavonic Dances, Op. 46: Slavonic Dance No. 5

  • If a piece has multiple components that may be treated separately (e.g., a collection of pieces or etudes)

    • include the title of the full piece followed by a colon and the title of the portion that was played

    • repeat the contributor field as necessary if more than one of the component pieces was performed

    • if many of the component pieces were played, they can be listed in a Display Note

  • Info: Twenty-four Preludes, Op. 34

  • Display Note: “Twenty-four Preludes, Op. 34” - No. 6, No. 8, No. 10, No. 24 performed

  • If the piece is arranged/edited:

    • use the name of the original composer as the contributor

    • add “arr.” or “ed.” to the end of the piece title as necessary

    • include a Display Note with information about the arranger or editor

  • Info: Trio for Flute, Clarinet and Bassoon, arr.

  • Display Note: “Trio for Flute, Clarinet and Bassoon, arr.” arranged by Jindrich Feld.

  • Info: Sonata Pian e Forte, ed.

  • Display Note: “Sonata Pian e Forte” edited by John Marcellus.

More Examples

Doctoral Recital: 2007-11-09 - Patricia Jovanna Surman, flute and piccolo

  • Name: Surman, Patricia Jovanna

  • Type: Person

  • Role: Performer

  • Info: Flute and piccolo

Senior Recital: 2006-11-01 - Michelle Cho, cello

  • Name: Bach, Johann Sebastian, 1685-1750

  • Type: Person

  • Role: Composer

  • Info: Suite No. 5 in C minor, BWV 1011 - I. Prelude


  • Name: Brahms, Johannes, 1833-1897

  • Type: Person

  • Role: Composer

  • Info: Sonata No. 1 in E minor, Op. 38


  • Name: Debussy, Claude, 1862-1918

  • Type: Person

  • Role: Composer

  • Info: Cello Sonata in D minor


  • Name: Sanchez, Gabriel

  • Type: Person

  • Role: Performer

  • Info: Piano


  • Name: Kerl, Derek

  • Type: Person

  • Role: Recording engineer

Master’s Recital: 2007-06-06 - Tae Kyung Lee, piano

  • Name: Mozart, Wolfgang Amadeus, 1756-1791

  • Type: Person

  • Role: Composer

  • Info: Sonatas for Piano in B-flat Major, K. 333


  • Name: Prokofiev, Sergey, 1891-1953

  • Type: Person

  • Role: Composer

  • Info: Piano Concerto No. 3 in C Major, Op. 26


  • Name: Huffman, Tyler

  • Type: Person

  • Role: Recording engineer

Faculty Recital: 2006-10-09 - Gustavo Romero, piano

  • Name: Mozart, Wolfgang Amadeus, 1756-1791

  • Type: Person

  • Role: Composer

  • Info: Sonata in C Major, K. 330


  • Name: Mozart, Wolfgang Amadeus, 1756-1791

  • Type: Person

  • Role: Composer

  • Info: Sonata in B-flat Major, K. 333

  • Name: Mozart, Wolfgang Amadeus, 1756-1791

  • Type: Person

  • Role: Composer

  • Info: Sonata in A Major, K. 331


  • Name: Harvey, Nick

  • Type: Person

  • Role: Recording engineer

Doctoral Lecture Recital: 2006-04-18 - Michael Underwood, trombone

  • Name: Lindberg, Christian, 1958-

  • Type: Person

  • Role: Composer

  • Info: Mandrake in the Corner


  • Name: Chung, Rachel

  • Type: Person

  • Role: Performer

  • Info: Piano (Lindberg)


  • Name: Chinnici, Michael

  • Type: Person

  • Role: Recording engineer

Additional Information

Publisher

  • Unless otherwise noted, the publisher for COMR items is the UNT College of Music

  • Include the name, location if known, and information (if relevant)

Example

  • Publisher Name (from Library of Congress): University of North Texas. College of Music.

  • Publisher Location: Denton, Texas

  • Publisher info could include other forms of the publisher name, statements of responsibility or dates (only those related to the specific item)

Additional Information

Date

  • The date on which the recital was originally performed

  • Write dates in the form YYYY-MM-DD

    • You can use only the year (YYYY) or the year and month (YYYY-MM) if the other parts are unknown

Examples

Doctoral Recital: 2006-12-04 - Lisa Thomas, piano

  • Original Resource Creation Date: 2006-12-04

Ensemble: 2007-02-28 - UNT Concert Band

  • Original Resource Creation Date: 2007-02-28

Senior Recital: 2007-04-10 - Sungjoon Lee, composer

  • Original Resource Creation Date: 2007-04-10

Faculty Recital: 2007-01-17 - Lenora McCroskey, harpsichord

  • Original Resource Creation Date: 2007-01-17

Master’s Recital: 2006-06-05 - Janelle Davis, violin

  • Original Resource Creation Date: 2006-06-05

Guest Artist Recital: 2006-09-22 - Trio de Llano

  • Original Resource Creation Date: 2006-09-22

Additional Information

Language

  • Choose the relevant language(s) from the drop-down menu

  • If the recording is in multiple languages include each of them

  • If the pieces are entirely instrumental or there are no languages associated with the recital, choose “no language”

Examples

Recording of a music recital sung in Italian and French

  • Language: fre - French

  • Language: ita - Italian

Recording of a music recital sung in English, German, and Latin

  • Language: eng - English

  • Language: ger - German

  • Language: lat - Latin

Ensemble: 2007-04-11 - UNT Cello Ensemble

  • Language: nol - No Language

Additional Information

Description: Content Description

Describe what the item is about in full sentences, using proper grammar and punctuation. Include the following elements:

  • the type of recital - lecture recital, choir concert, string quartet recital, etc.

  • the location of the recital - presented at the UNT College of Music Recital Hall; performed at the UNT College of Music Lyric Theatre; etc.

  • the degree requirement of the recital (if applicable) - “in partial fulfillment of the requirements for the [program (abbreviation)] degree”

Examples

Artist Recital: 2007-06-07 - Rosalyn Hart, violin

  • Recital presented at the UNT College of Music Recital Hall in partial fulfillment of the Graduate Artist Certificate in Music Performance.

Doctoral Recital: 2006-03-20 - Anthony Allgeier, clarinet

  • Recital presented at the UNT College of Music Concert Hall in partial fulfillment of the Doctor of Musical Arts (DMA) degree.

Ensemble: 2006-03-06 - Super 400 Guitar Ensemble

  • Jazz concert performed at the UNT College of Music Kenton Hall.

Faculty Recital: 2007-02-20 - Elizabeth McNutt, flute and Christopher Deane, percussion

  • A faculty and guest artist recital performed at the UNT College of Music Recital Hall.

Guest Artist Recital: 2006-12-18 - Permian High School Symphonic Band

  • Guest symphonic band concert performed at the UNT College of Music Winspear Hall.

Ensemble: 2006-02-10 - UNT Trombone Collective

  • A teaching fellow recital performed at the UNT College of Music Recital Hall.

Master’s Recital: 2007-06-06 - Tae Kyung Lee, piano

  • Recital presented at the UNT College of Music Recital Hall in partial fulfillment of the Master of Music (MM) degree.

Senior Recital: 2007-08-09 - Clinton Bray, organ

  • A senior recital presented at the UNT College of Music Main Auditorium.

Additional Information

Description: Physical Description

  • This field is optional but strongly recommended.

  • Whenever possible, include a physical description using the format: extent : physical details ; dimensions

  • Note: leave out ‘physical details’ if they do not apply or are not readily available

  • Physical descriptions are based on item type:

Extent

Physical Details

Dimensions

Examples

Sound recordings:

  • number and kind of items

  • playing time (# hr., # min., # sec.)

    • do not include “0” values”

    • do not zero-pad numbers (e.g., 8 not “08”)

  • digital or analog?

  • playing speed?

  • diameter of disc in in.

  • gauge of film in mm.

1 sound disc (1 hr., 20 min.) : digital ; 4 3/4 in.

Video recordings:

  • sound (sd.)

  • color (col.)

digital

1 video recording (1 hr., 49 min., 21 sec.) : sd., col. ; digital

Additional Information

Subjects and Keywords

  • There is no limit on the number of subjects/keywords, but they should describe what the item is ‘about’ and be useful for finding the item

    • Subjects/keywords answer questions like: who, what, where, and when

  • Choose as many terms as necessary to capture subject content:

    • Avoid terms too general to describe a particular item

    • An average of five subject/keyword entries is recommended

  • Choose the correct subject type from the drop-down menu for each one

Guidelines

Examples

Library of Congress Genre/Form Terms (LCGFT)

Subjects must be chosen from the controlled vocabulary and formatted according to Library of Congress rules

  • LCGFT terms are searchable from the edit system

  • Chamber music

  • Operas

  • Jazz

  • Symphonies

Library of Congress Medium of Performance Thesaurus (LCMPT)

Subjects must be chosen from the controlled vocabulary and formatted according to Library of Congress rules

  • Note that “conductor” should only be used when the conductor’s actions are visible

  • LCMPT terms are searchable from the edit system

  • tuba

  • chorus

  • wind ensemble

Library of Congress Subject Headings (LCSH)

Subjects must be chosen from the controlled vocabulary and formatted according to Library of Congress rules

  • When relevant, terms in LCSH are separated from subdivisions by a double dash (Term – Term)

  • Generally prefer LCGFT & LCMPT terms when they overlap with LCSH

  • Tuba – Instruction and study

Keywords and Phrases (KWD)

  • Add informal keywords as needed to help users locate the resource

  • Do not duplicate terms from controlled vocabularies

  • Keywords should generally be lowercase and plural except proper nouns, terms that have no reasonable plural, etc.

  • vocal pieces

  • lecture recitals

  • contemporary music

  • African percussion

  • When referring to a company, organization, school, etc., the abbreviated version may be used, but the full name must appear at least once in the record (preferably in the content description and/or as a keyword).

  • Both the full name and abbreviated version(s) can be included as keywords

  • UNT

  • University of North Texas

Additional Information

Coverage

This field is optional.

  • Consider including coverage information if the date & location of the recording are known

Guidelines

Examples

PLACE NAME

  • The city in which the recital/recording happened

  • United States - Texas - Denton County - Denton

  • United States - Texas - Dallas County - Dallas

COVERAGE DATE

  • The date of the recital/recording (same as creation date) in YYYY-MM-DD format

  • 1988-02-15

  • 2003-03-04

PLACE POINT

  • If the precise location (building) of the recital is known, include a point to mark the geocoordinates

  • (paste the coordinates into the “Value to Use” box)

Music Building, includes:

  • Paul Voertman Hall

  • Recital Hall

  • Stan Kenton Hall

  • Merrill Ellis Intermedia Theater

  • Organ Recital Hall

north=33.210701; east=-97.150088;

Murchison Performing Arts Center, includes:

  • Margot and Bill Winspear Performance Hall

  • Lyric Theater

north=33.206333; east=-97.155065;

Additional Information

Relation

This field is optional – it will only be used when both related items are online

  • For recordings, the related items would be:

  • Information will usually be added to the records for both items

  • For music programs (only), recordings will relate to the programs, but the program books will not relate back to the recording(s) because there would be too many references in one record

Guidelines

Examples

Format

  • Include the following:

    • Title of the related item, or type (Audio, Program, Dissertation, etc.)

    • Permalink (ARK) to the related record

An Overview and Performance Guide to Manuel Ponce’s Sonata III for Solo Guitar

ark:/67531/metadc5598

Audio: ark:/67531/metadc983975

  • In cases where the titles are the same, add the item type in [brackets]

Ensemble: 2016-11-21 – UNT Concert Orchestra [Stage Perspective], ark:/67531/metadc957587

  • For programs, the link may include a full URL to the specific page within a program book

Program: https://digital.library.unt.edu/ark:/67531/metadc114723/m1/522/

  • If using shortened information, include enough details to distinguish between formats/versions

Qualifiers

  • For the program book

  • For the recording
References
Is referenced by

  • For the thesis/dissertation

  • For the recording
Has part
Is part of

  • For the audio recording

  • For the video recording
Is format of
Has format

  • For original or “first” recording

  • For edited or “subsequent” recording
Has version
Is version of

Examples

Doctoral recital

Ensemble recital

Multiple parts

Multiple versions

Non-Recital Components

Additional Information

Institution and Collection

  • Choose the correct institution and collection(s) from the drop-down menus:

    • Institution: UNTML - UNT Music Library

    • Collection: COMR - College of Music Recordings

Additional Information

  • If you want to see the full guidelines for institution, see the Institution page

  • To see additional institution examples, see Other Examples

  • If you want to see the full guidelines for collection, see the Collection page

  • To see additional collection examples, see Other Examples

Rights and Status

  • Change rights access but leave license, holder, and statement blank:

    • unt - Use restricted to UNT Community

Additional Information

Resource Type and Format

  • Choose the correct resource type and format from the drop-down menus:

Resource Type

Format

sound - Sound

audio - Audio

video - Video

video - Video

Additional Information

  • If you want to see the full guidelines for resource types, see the Resource Type page

  • To see additional resource type examples, see Other Examples

  • To see the full list of resource types, see the Comments section

  • If you want to see the full guidelines for formats, see the Format page

  • To see additional format examples, see Other Examples

  • To see the full list of formats, see the Comments section

Identifier

  • Create an identifier using the performer and date in the form: MM_DD_YY Last Name

    • For groups, use the name of the performing group (long names may be shortened, e.g., “Permian High” for Permian High School Symphonic Band)

    • If there are multiple performers, include each last name in order (e.g., 01_24_07 Bushkova Harlos Osadchy)

  • Choose “Accession or Local Control Number” from the drop-down menu

Examples

  • 11_08_06 Nestler

  • 12_07_06 Concert Choir

  • 01_24_07 Western Wind Quintet

  • 04_17_07 Sankary

Additional Information

Degree Information

  • The Degree Department will be filled in for every record

  • The other parts of this field should only be used if the recital fulfills degree requirements (do not use for Faculty Recitals, Guest Artist Recitals, etc.)

  • When there is degree information associated with the recital, include the name, level, discipline, department, and grantor for the degree

Guidelines

Examples

Name

  • Enter the name of the degree for which the recital is a part

  • Do not use abbreviations - write out the entire name

Doctor of Musical Arts

Level

  • Doctoral

  • Master’s

  • Bachelor’s

  • Certificate

Discipline

  • Enter the name of the program (or major discipline)

Piano

Department

  • Since these come from the College of Music, the department will be “Music”

Music

Grantor

  • The institution awarding the degree (UNT)

  • Do not use abbreviations - write out the entire name at the time of the recording

  • University of North Texas

  • North Texas State University

Examples

Senior Recital: 2007-04-24 - Lucas Frank Albano, percussion

  • Name: Bachelor of Music

  • Level: Bachelor’s

  • Discipline: Percussion

  • Department: Music

  • Grantor: University of North Texas

Master’s Recital: 2007-06-14 - Jason Bellack, tenor saxophone

  • Name: Master of Music

  • Level: Master’s

  • Discipline: Saxophone

  • Department: Music

  • Grantor: University of North Texas

Doctoral Recital: 2006-01-29 - Scott Marosek, piano

  • Name: Doctor of Musical Arts

  • Level: Doctoral

  • Discipline: Piano performance

  • Department: Music

  • Grantor: University of North Texas

Additional Information

Note

  • This field is optional – only include notes when applicable

  • Notes are used for information that is important about the item but that does not fit into another field

    • Display notes are used for information that users might want or need to know

    • Non-display notes are not visible or searchable, but are used for any information important to internal maintenance of records

  • Additional information for recordings may include: - arrangements - transcriptions - authors of text - notes about specific movements

  • Notes do not have required formatting, but here are some suggestions:

Guidelines

Examples

When referring to a piece, you the same form of the name found in the Contributor information and put the title in quotation marks

“Marche Militaire in D Major, D. 733”

Add a statement to explain the action (e.g., “arranged by”) and include the name of the person

  • arranged by Kris Dorsey

  • transcribed by Bill Holcombe

Punctuate notes as sentences, with periods

  • “Three Pieces” transcribed by Robert Nagel.

  • “Sonata from Die Bankelsangerlieder” transcribed by Robert King.

  • “Concerto in B-flat Major, BWV 1042” transcribed by Ryohei Nakagawa from “Concerto in E Major, BWV 1042 for Violin and string orchestra.”

If there are multiple notes, put each one in a separate entry

More Examples

  • “Water Music Suite” movements I, III, IV and VI, arranged by Hamilton Harty.

  • “Afrequete” ensemble adaptation by Jose Aponte.

  • “Butsu Mutandari / Iyesa” arranged by Michael Spiro and B. Michael Williams.

  • “Do It!” transcribed and arranged by Michael League.

  • “Congratulamini Mihi” arranged by Dennis L. Horton.

  • “I Will Be Earth” poem by May Swenson

  • “Three Medieval Dances” edited by Christian Lindberg.

  • “Three Little Words” lyrics by Bert Kalmar.

  • “Big John Special” transcribed by David Berger.

  • “Suite bergamasque - III. Clair de lune” arranged for two harps by John Escosa.

  • “Views from Falls House” includes movements IV and V.

  • “I Cannot Dance” text by Mechtild of Magdeburg

  • “Sonata for Solo Cello” performed by She-e Wu.

  • “Forty Progressive Studies” includes studies no. 21, 6, and 9.

Additional Information

Exceptions and Miscellany

  • Always make the record “Hidden” if it is incomplete

Non-Recitals

  • Some videos (and perhaps other items) may not align exactly with the guidelines in this documentation, e.g.: interviews or promotional videos

  • A couple of specific things to keep in mind:

    • The record should always accurately describe the specific item

    • Information should be as clear as possible for users

    • Depending on the specific instance, some information may need to be omitted, added, or changed from the examples above in the interest of clarity and accuracy

Specific Scenarios

  • Here are some specific situations and possible adjustments/considerations:

If:

Changes

Examples

A recording has multiple versions

If there are two extremely similar recordings (e.g., from the perspective of the orchestra and from the audience)

  • Add some designator to the title so that they aren’t identical (e.g., a number of descriptor)

Ensemble: 2017-02-01 – UNT Symphony Orchestra [Stage Perspective]

  • Clarify what is different in the content description

Orchestra concert performed at the UNT College of Music Winspear Hall. This video is shot from the orchestra’s perspective, showing the conductor.

  • Add a reciprocal relationship among the version(s) - when in doubt about “primary/secondary” versions, use identifiers or ARKs to determine which “has version” and which “is version of”

Is version of: Ensemble: 2017-02-01 – UNT Symphony Orchestra [Audience Perspective], ark:/67531/metadc977002

If there are two recordings that have partially different content (e.g., an edited version or a recording that cut out part-way through) |

  • Add some designator to the title of the edited version (e.g., [edit], [edited], [partial], etc.) and consider doing the same for the other (e.g., [original], [complete], etc.)

Ensemble: 2012-10-03 - UNT Concert Orchestra [edited]

  • Include a statement in the content description about what is or isn’t included in each version vs. the other

Concert Orchestra concert performed at the UNT College of Music Winspear Hall. This version includes an interview with the conductor during the intermission.

  • Add a reciprocal relationship among the version(s); the fuller or original recording “has version” and the shorter or edited recording “is version of”

Is version of: Ensemble: 2012-03-14 - UNT Concert Orchestra and Concert Choir [full], ark:/67531/metadc272227

A single recital is recorded in parts

If there are just two (or more) parts (e.g., one recording before intermission and one after)

  • Add some designator to the title to denote order

Ensemble: 2014-02-05 - UNT Symphony Orchestra, Part 1

  • Consider adding information to the content description (optional if the content is all the same recital and order is noted in the title)

Second half of a Symphony Orchestra concert performed at the UNT College of Music Winspear Hall.

  • If possible, information should reflect only the portion of the recital in the particular recording (e.g., composers & pieces)

  • Add a reciprocal relationship among the part(s)

Has part: Ensemble: 2014-02-05 – UNT Symphony Orchestra, Part 2, ark:/67531/metadc406403

If the parts have different content (e.g., a lecture and a performance recorded separately, that are part of a continuous recital)

  • Add some designator to the title to clarify the content and to note order (if possible)

Doctoral Recital: 2013-06-06 – Terri Sánchez, flute/alto flute/ bass flute. Part 1, Lecture

  • Make sure that all content-specific information – such as series titles, subjects, etc. – reflect only the part you are describing

  • Adjust the description to accurately describe the content

Lecture presented at the UNT College of Music Voertman Hall in partial fulfillment of the Doctor of Musical Arts (DMA) degree; the lecture was followed by a recital performance that is not included in this recording.

  • Add a reciprocal relationship among the part(s)

Has part: Doctoral Recital: 2013-06-06 – Terri Sánchez, flute/alto flute/bass flute. Part 2, Recital, ark:/67531/metadc275822

A recording is not a recital

If the content of the recording is something other than the actual recital – e.g., promotional video, advertisement, interview, intermission material, etc. – all information in the record should be adjusted based on the content:

  • Create a title in [brackets]

[Interview with Andy Narell Regarding Global Rhythms Project]

  • Creators/contributors should reflect people involved in the creation/content of the recording (e.g., interviewee)

  • The content description should briefly explain [1] what the recording is, [2] what is included, [3] its purpose, if known

Interview with Jake Heggie, the composer of the Ahab Symphony, which was first performed during a concert on April 24, 2013 at the UNT College of Music Winspear Hall. It originally aired during the concert’s intermission.

  • Subjects should be chosen to help users find the content of the recording (and may be keywords rather than thesaurus terms); for interviews, include named persons

  • LCGFT: Interviews

  • Keyword: promotional videos

  • Named person: Narell, Andy

  • Relations should describe any connection that the recording has to other items – e.g., an advertisement references a performance – but should not be used if they don’t apply (e.g., a video interview does not have a format relationship with the audio recording for the recital)

References: Program: https://digital.library.unt.edu/ark:/67531/metadc277240/m1/103/

More Examples

Here is a list of some records in the collection that fall into this category:


Recordings with parts


Multiple versions


Non-recital recordings

Additional Information

You may also find examples and explanations that apply in these cases in the appropriate section of this COMR page above, or by reading the field page in the full UNT Libraries Metadata Input Guidelines.