#### Note #### .. _note-definition: ********** Definition ********** A "catch-all" field for additional information that cannot be entered or does not fit well in other elements. .. _note-sources: **************************************** Where Can the Note Information be Found? **************************************** For any item type, information that goes into the note field can come from any part of the item including: - the cover - the title page - table of contents - handwritten notes on pages or images - examining or reading the text of the item (e.g., inconsistent page numbers) - supplementary or accompanying information .. _note-form: *********************************** How Note Works in the Metadata Form *********************************** .. image:: ../_static/images/edit-note.png :alt: Screenshot of note element in metadata editing system. Parts: 1. Note type -- drop-down menu 2. Note -- text field Repeatable? : Yes - clicking 'Add' repeats all field parts Required? No (:doc:`more information `) .. _note-fill: ********************************* How Should the Note be Filled in? ********************************* .. _note-display: General (Display) Note ====================== +-------------------------------------------------------------------------------+------------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+================================================+ |- Include any important information about the item that does not fit in |The original contains a silk fiber sample. | | other fields | | |- As appropriate, include a contextual statement to clarify the | | | information source | | +-------------------------------------------------------------------------------+------------------------------------------------+ |- Put information in quotations when it is copied directly from the source|- "Issued May 11, 1918." | | |- Text at top of map: "A three-mile breakwater,| | | seventeen feet above mean low tide, sixteen | | | feet at the base and five feet at top." | +-------------------------------------------------------------------------------+------------------------------------------------+ |- Include Roman numerals from the title |- "Vol. IV." | | |- "Vol. II, No. 3." | |(Also see :doc:`Serials and Series ` regarding normalized | | |titles.) | | +-------------------------------------------------------------------------------+------------------------------------------------+ |- Include notes about non-standard or inconsistent page numbers, missing |- The original document is missing pages 15 and| | pages or other oddities | 16. | | |- "Volume LXX" on title page is a misprint. It| | | should be "Volume LXXI." | +-------------------------------------------------------------------------------+------------------------------------------------+ |- When relevant, include accompanying information that may have come from |- "S1-JR-41" written on sleeve. | | another source or physical container, e.g., text written on the sleeve |- Accompanying information: "Tractor given to | | of a negative | him by Mrs. Dick Mitchell." | +-------------------------------------------------------------------------------+------------------------------------------------+ |- It might be useful to include background information that relates to the|Additional historical context: The Tower of | | item that is not directly part of the content, e.g.: |Americas was constructed for the World's Fair of| | |1968, known as HemisFair '68, which was held | | - biographical information about the creator or person in an image|from April to October, 1968. | | - history of a pictured building or location +------------------------------------------------+ | - collection-level or contextual information |Additional information about the publisher: An | | - etc. |important publisher of children's books during | | |the mid-1800's in New England. Babcock was | | |particularly known for "toy books" - short, | | |small pamphlets and chapbooks with simple wood | | |cut illustrations. | +-------------------------------------------------------------------------------+------------------------------------------------+ .. _note-nondisplay: Metadata (Non-Displaying) Note ============================== - Non-display notes are not visible to the public, but are used for any information important to internal maintenance of records or relevant to the original items +-------------------------------------------------------------------------------+------------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+================================================+ |This may be an appropriate place to include notes about: |Shortened title was chosen for official title to| | |facilitate discovery. | | - decisions to include (or not include) particular information +------------------------------------------------+ | - preservation information about the physical items |Conserved in 2002 with donation funds. | | - donor or provenance information +------------------------------------------------+ | - relevant private personal information (e.g., addresses or |Provenance: ca. Guerrero. | | contact information) that should not be public +------------------------------------------------+ | - sources of information found by editor |Date of image based on movie release in 1953, | | - administrative or digitization information |per imdb. | +-------------------------------------------------------------------------------+------------------------------------------------+ .. _note-examples: ************** Other Examples ************** Display Notes ============= - Digitization completed by Digital Daring Inc. under contract to the University of North Texas Libraries. - Performed in Hebrew with English subtitles. - "Volume II." - Pages numbered consecutively though each volume. - A related image is available in the Portal at 4.0084c. - Earlier images of this site are available in Mr. Goin's collection at 4.0123a and 6.0018b. - Distributed to some depository libraries in microfiche. - At head of title: Committee print. - Does not show western Texas beyond 7 miles west of San Antonio. - Purchased with funds provided by the Friends of the UNT Libraries. - "HR-2555" Non-Displaying Notes ==================== - There was accompanying information not included in the record because it did not appear to match the item. - Unverified creator due to conflicting information on duplicate copies. - This does not appear to actually be a photo of the Livingston-Hess House, though it is similar. .. _note-resources: ********* Resources ********* **More Guidelines:** - :doc:`Quick-Start Metadata Guide ` - `Metadata Home `_