=========== Description =========== .. _description-definition: ********************** Description Definition ********************** Description of the content attributes of the resource (content description) or physical attributes of the resource (physical description). .. _description-form: ************************************************** How Content Description Works in the Metadata Form ************************************************** .. image:: ../_static/images/edit-description.png :alt: Screenshot of description element in metadata editing system. Parts: #. Description type -- drop-down menu #. Description -- text field Repeatable? Yes - clicking 'Add' repeats all field parts; there should only be two description fields (one for content and one for physical description) Required? Yes - a content description is required; a physical description is highly recommended. Also see :doc:`more information ` about required fields *Note:* Given the significant differences for entering description information, guidance sections are repeated separately for :ref:`content descriptions ` and :ref:`physical descriptions ` below. .. _description-content: ********************************* Element Name: Content Description ********************************* .. _description-csources: Where Can the Content Description Information be Found? ======================================================= In some cases a content description may come from accompanying or supplementary information; however, generally, the item must be read/examined to describe the content, such as: +-------------------------------------------+---------------------------------------------+ |**Item Type** |**Information Sources** | +===========================================+=============================================+ |For text |- titles | | |- abstracts | | |- tables of contents | | |- section/chapter headings | | |- text (e.g., ,introduction, scope, etc.) | +-------------------------------------------+---------------------------------------------+ |For images |- bottom or back of a photograph | | |- visible elements (people, surroundings, | | | objects, etc.) | | |- illustration title/captions | +-------------------------------------------+---------------------------------------------+ |For maps |- statement in a caption | | |- notes around the outside of the map | | |- geographic area and time period of the map | +-------------------------------------------+---------------------------------------------+ |For music scores |- title page | | |- table of contents | | |- lyrics | | |- usage notes/instructions | +-------------------------------------------+---------------------------------------------+ |For videos |- label on disc | | |- container cover | | |- title screens | | |- introduction/content | +-------------------------------------------+---------------------------------------------+ |For sound files |- information on disc/cassette | | |- container information | | |- introduction/content | +-------------------------------------------+---------------------------------------------+ |For computer files |- title page/screen | | |- text of document | | |- readme file or file metadata | +-------------------------------------------+---------------------------------------------+ .. _description-cfill: How Should the Content Description be Filled in? ================================================ - Describe the subject matter of the item - Use complete sentences with proper grammar and punctuation - Avoid any commentary on or interpretation of the item being described (e.g., unless quoting directly, a description should never include "I" or "we" statements) +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+===================================================================+ |The description should start with a statement of the item type |Photograph of ... | | | | | |Yearbook for Central University ... | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |Be descriptive, include details that would be helpful to users, and focus on | | |what the *item* is about, rather than context: | | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |For photographs, artwork, and other images | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |Provide a description of any important elements that are visible in the image |Photograph of a cowboy riding a brown bull in an arena. A rodeo | |(e.g., people, buildings, foreground/background, etc.) |clown is standing on the right side of the image, and behind him, | | |spectators are watching from the other side of a red fence. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |For general text | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |Give a brief overview of the topic and what information is included |Biography of Alexander Gregg, including background information | | |about his family sa well as a sketch of his life and involvement in| | |the church throughout his career until his death in 1893. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |For letters | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |Be sure to state who the letter is to and from, giving a brief overview of the |Letter from James E. Sutherlin to his family describing his plans | |content |for saving money to buy a new car once he gets home. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |For postcards | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |Describe them as photographs/images if there is nothing written on the back |Postcard depicting tents of the New Hampshire camp at Ft. McIntosh | |on the back |in Laredo, Texas. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |If the postcard has a message on the back, describe the image and the |Postcard of the Custom House building in Nuevo Laredo, Mexico. A | |correspondence |handwritten thank-you note on the back is addressed to Capt. Elmer | | |C. Croom from L. R. de la Peña. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |For serials (newsletters, journals, annual reports, yearbooks, etc.) | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |A generic description of the kind of content can be used in every record, but |Quarterly publication containing genealogical information about | |may include themes for specific volumes, references to indexes, special issue |families in East Texas including fifth generation charts, family | |topics, etc. |histories, and lists of records (births, deaths, etc.) | | +-------------------------------------------------------------------+ | |Journal [...]. This issue focuses on "Dallas Goes to War: Life on | | |the Homefront." | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |For maps | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |State the region depicted as well as: important features noted on the map, |Map of the western hemisphere including North and South America | |shading or color that has significance, insets, relief or elevations, and |with the surrounding areas. Bodies of water and geographic | |other relevant details |features are marked pictorially. There are illustrations of ships | | |in various places around the map. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |When applicable, the scale of the map can be included at the end of the |Map of [...]. Scale 1:24,000. | |of the description (as a proportion of inches). If the scale is known but not +-------------------------------------------------------------------+ |stated on the map, it can be included in [brackets]; approximate scale can be |Map showing parts of North America including most of New Britain | |included as "Scale ca. 1:#" |(Canada), the United States, and the northern portion of Mexico. | | |U.S. states and territories are shaded in various colors and | | |labeled. Some major cities, bodies of water, and geographic | | |features are marked (with relief shown by hachures). Scale [ca. | | |1:19,008,000]. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ Other suggestions: +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+===================================================================+ |Cite any statements taken directly from the item(s) to use in the description |"Official publication of the Parks and Wildlife Department, | | |dedicated to protecting and conserving natural resources; to | | |providing and maintaining an excellent park system; and to | | |improving hunting and fishing in Texas" (p. 2). | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |If the text has an index, include a statement at the end of the description |- Index starts on page 254. | | |- Index starts after page 18. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |When referring to a company, organization, school, military installation, etc.,|Photograph of the central stairs inside the North Texas State | |the abbreviated version of the name can be used, but the full name must appear |University A. M. Willis, Jr. Library. The photograph was taken on | |at least once in the record (preferably the content description or as a |the first floor looking up at the second. | |:ref:`keyword ` +-------------------------------------------------------------------+ | |*Description:* Postcard of buildings at Ft. McIntosh. [...] | | | | | |*Keyword:* Fort McIntosh | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |Regarding contextual information (e.g., about a person or place in an image): |*Description:* Portrait of Elwin L, Skiles, who was president of | | |Hardin-Simmons University from 1966 to 1977. He is visible from | | - Brief amounts of information may be incorporated into the description, |from the shoulders up and is wearing a dark-colored suit with a | | particularly if it si relevant to the specific image/item and if the |tie that has diagonal stripes. | | description is not already lengthy +-------------------------------------------------------------------+ | - Generally, add contextual statements(e.g., biographies, history of building |*Display Note:* Additional biographical description from | | ownership, name or location changes, event details, etc.) in a [display |accompanying information: Ida Loving Turner was a chosen delegate | | note][] instead of the description |from Texas to represent the Board of Lady Managers at the 1893 | | |World's Columbian Exposition in Chicago. She served as | | |Postmistress in Fort Worth; one of the founders of of Fort Worth | | |Children's Hospital (now [2018] Cook County Children's Hospital); | | |and thoroughly involved in many other civic endeavors in Fort | | |Worth. The Alma Turner Building in Fort Worth is named after Ida's| | |daughter, Alma. | | +-------------------------------------------------------------------+ | |*Display Note:* Additional context: Coca Cola was one of 19 | | |industrial and private exhibitors that participated in HemisFair, | | |held in San Antonio, Texas, from April to October 1968. | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ |- It is not necessary to research the item unless outside information is |*Display Note:* The chautauqua movement was a "popular U.S. | | required to understand or locate the item |movement in adult education that flourished during the late 19th | |- Put information from research in a :ref:`display note ` |and early 20th centuries...At first entirely religious in nature, | | instead of the description if it is important to understand the item |the program was gradually broadened to include general education, | |- Cite any source that you reference |recreation, and popular entertainment" - from Encyclopedia | | |Britannica | +-------------------------------------------------------------------------------+-------------------------------------------------------------------+ .. _description-cexamples: Other Content Description Examples ================================== Directory of the City of Fort Worth 1905-06. *Content Description:* Directory to the city of Fort Worth, Texas includes lists of important institutions and locations as well as address listings for businesses and individuals. Index to Advertisements is on page 5; Table of Contents is on page 8. The Texas Spring Palace *Content Description:* This pamphlet includes a guide to the Texas Spring Palace including particular sites and places in Texas. Additionally, the Texas and Southwestern Railway Guide starts on page 59 with printed timetables for the train schedules. Digital photograph: [Bull Riding at Cowtown Coliseum] *Content Description:* Photograph of a cowboy, wearing a helmet, riding a brown and white bull in an arena. A cowboy in red stands on the floor, off to the left. People watch from the other side of a red fence. Quilt pieces *Content Description:* 39 cotton quilt squares for making pieced quilt; 4 small blocks make up each large one, each small block being composed of 2 triangles and one central arrow-shaped piece. The Bronco, Yearbook of Hardin-Simmons University, 2007 *Content Description:* Yearbook for Hardin-Simmons University in Abilene, Texas includes photos of and information about the university, student body, professors, and organizations. Name index starts on page 156. Legacies: A History Journal for Dallas and North Central Texas, Volume 1, Number 1, Spring, 1989 *Content Description:* Biannual publication "devoted to the rich history of Dallas and North Central Texas" as a way to "examine the many historical legacies--social, ethnic, cultural, political--which have shaped the modern city of Dallas and the region around it" (p. 3). This issue focuses on "Dallas Then, Dallas Now." Photograph: Cattle *Content Description:* Photograph of cattle on a farm next to a feeder. [Map showing the geographical location of Fort Worth, Tex. and Rail Roads] *Content Description:* Map accompanying the book, The capitalist, or, The city of Fort Worth: a parody on the Mikado. The map shows railroad lines all over the U.S. Recueil d'opera *Content Description:* Collection of opera excerpts in manuscript (in an unidentified hand). Moving image: Forget Not These Children *Content Description:* This film discusses children with mental disabilities and the people and institutions that help them become functioning members of their communities. Schools include: New Lisbon State Colony; Woodbind State Colony; Vinalyn State School; Totowa North Jersey Training School. World War II poster: making America strong: competitive companies co-operate to produce important instruments for military aircraft. *Content Description:* Black and white poster features comic-book style drawings of an industrial worker, managers, and buildings, and a large outline map of the U.S. containing additional text. Color slide: [Sydney Harbour and Opera House] *Content Description:* Photograph of the Sydney Opera House. In the foreground, the harbor and several ships are visible; the buildings of Sydney, Australia are visible in the background behind the opera house. .. _description-physical: ********************************** Element Name: Physical Description ********************************** .. _description-psources: Where Can the Physical Description Information be Found? ======================================================== - Physical description comes from physically examining the item including: - physical dimensions - pagination - printing methods or process (tintype, daguerrotype, woodcut, etc.) .. _description-pfill: How Should the Physical Description be Filled in? ================================================= - Enter physical descriptions including: dimensions, extent, pagination, and related physical and process details - When dimensions are given, specify the units, e.g., "cm." for centimeters or "in." for inches - When possible, follow AACR2 rules including exact punctuation (**extent : physical details ; dimensions + accompanying materials**) - "Extent" should always be included but "Physical details" may be shortened or left out if not apparent and "Dimensions" can be omitted if not available - Physical description rules are explained by item type: .. _description-books: Books, pamphlets, and printed sheets ------------------------------------ +-------------------------------------------------------------------------------+---------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+=============================================+ |extent = number of pages of content | +-------------------------------------------------------------------------------+---------------------------------------------+ |- total numbered pages |30 p. | |- different kinds of pagination (e.g., Roman numbers, numbers, etc.) can be | | | separated by commas in the order that they appear |iv, 320 p. | |- if the item does not have page numbers, the total pages of content can be | | | included in [brackets] |A-M p. | | | | | - also see :doc:`citation ` when this applies to serials|[41 p.] | | with continuous pagination | | | |182-536 p. | |- folded pamphlets may be described as "1 pamphlet" with an option to include | | | the number of pages in parentheses (e.g., if there are numbered panels or |1 pamphlet (12 p.) | | pages rather than a single folded sheet) | | +-------------------------------------------------------------------------------+---------------------------------------------+ |physical details = illustrations within the text, including photographs | +-------------------------------------------------------------------------------+---------------------------------------------+ | - black-and-white illustrations (e.g., drawings, clip art, photos, etc.) |: col. ill. | | - colored illustrations (noted as col.) | | | - significant illustrations can be listed alphabetically by type as they |: ill. (some col.) | | apply, separated by commas: coats of arms, facsims. (facsimilies), forms, | | | genealogical tables, maps, music, plans, ports. (portraits) -- note that |: maps, ports. | | :ref:`LC Genre/Form Terms ` may also be helpful for searching| | | - if the item is entirely or mostly illustrations: "all [ill. or type]" or |: ill., col. maps | | "chiefly [ill. or type]" | | | |: all ill. | | | | | |: chiefly ports. | | | | | |: ill. | +-------------------------------------------------------------------------------+---------------------------------------------+ |dimensions = height, or height x width in cm. | +-------------------------------------------------------------------------------+---------------------------------------------+ | |; 23 cm. | | - height, rounded up to the next whole centimeter (cm.) | | | - if the width is much less than the height, give: h x w cm. |; 28 x 10 cm. | | - if the text is folded (e.g., a pamphlet), include total dimensions and | | | folded dimensions |; 22 x 28 cm., folded to 22 x 10 cm. | +-------------------------------------------------------------------------------+---------------------------------------------+ **Examples:** - [41] p. : ill. ; 18 cm. - 680 p. ; 28 cm. - xi, 83 p. : col. ill., maps ; 36 cm. - 1 pamphlet : ill. ; 22 x 28 cm., folded to 22 x 14 cm. - [3] p. (If the text is not illustrated and the dimensions are unknown, only the number of pages will be in the description.) Also see :ref:`Other Examples `. .. _description-photos: Photographs and other "graphic" materials ----------------------------------------- +-------------------------------------------------------------------------------+---------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+=============================================+ |extent = number and kind(s) of items | +-------------------------------------------------------------------------------+---------------------------------------------+ | - choose from this list of item types: activity card, art original, art print,|1 photograph | | art reproduction, chart, filmslip, filmstrip, flash card, lip chart, | | | photograph, picture, postcard, poster, radiograph, stereograph, study print,|2 art prints | | technical drawing, transparency, wall chart | | | |1 postcard | |Note: for slides, we treat the digital image as a "photograph" since the | | |physical slide is not scanned | | +-------------------------------------------------------------------------------+---------------------------------------------+ |physical details = medium & color usage | +-------------------------------------------------------------------------------+---------------------------------------------+ | - include appropriate details, separated by commas |: sepia | | - for photographs, include medium (when not a print), e.g.: negative, tintype,| | | positive, glass photonegative, ambrotype, digital (when born-digital, only),|: positive, b&w | | etc. | | | - add notes about colors (col., b&w, sepia, tinted) for all items **except** |: col. | | art originals, radio graphs and technical drawings -- list up to two | | | specific colors (for items using 1-2 colors), or use "col." for more colors |: blue and white | | - for original artworks include [1] medium and base: chalk/oil/pastel on | | | board/canvas/fabric, etc., [2] process of production/reproduction for prints|: negative, col. | | and technical drawings: engraving, lithograph, photogravure, collotype, | | | blueprint, photocopy, etc. |: blueline | | | | | |: engraving, tinted | +-------------------------------------------------------------------------------+---------------------------------------------+ |dimensions = height x width | +-------------------------------------------------------------------------------+---------------------------------------------+ | - give height x width rounded up to the next whole cm. |; 10 x 14 cm. | | - if the image is mounted or framed, include the image size, followed by the | | | size of the entire item, sing the words "on sheet," "in frame," "on mat," |; 35 mm. | | etc. | | | |; 10 x 8 in. | |**Exceptions:** | | | |; 1648 x 2464 px. | | - for :ref:`standard photograph sizes ` (as defined in | | | the Comments section), use "in." or "mm." as the units |; 13 x 21 cm., on mat 22 x 27 cm. | | - if the standard size includes fractions, include the decimals, but do not | | | use ".0" for numbers that are not fractions, or decimals for any other sizes|; 17 x 22 cm., in frame 21 x 26 cm. | | - for born-digital images only, provide the size in pixels (px.) when known | | | | | |**Note:** For photos/images on individual scrapbook pages, use # scrapbook | | |page(s) ; h x w of whole page in cm. | | +-------------------------------------------------------------------------------+---------------------------------------------+ **Examples:** - 1 postcard : b&w ; 8 x 13 cm. - 1 photograph : positive, col. ; 35 mm. - 1 art print : lithograph, b&w ; 21 x 26 cm. - 1 photograph : b&w ; 13 x 21 cm., on mat 22 x 27 cm. - 1 photograph : hand col. ; 25 x 20 cm. - 1 photograph : col. - 1 photograph : b&w ; 8 x 6 cm., in folder 10 x 14 cm., folded to 10 x 7 cm. (In some cases, particularly with born-digital photographs, the dimensions may not be known.) Also see :ref:`Other Examples `. .. _description-maps: Maps and other cartographic materials ------------------------------------- +-------------------------------------------------------------------------------+---------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+=============================================+ |extent = number and kind(s) of items | +-------------------------------------------------------------------------------+---------------------------------------------+ | - when possible, choose from this list of terms: atlas, diagram, globe, map, |1 globe | | model, profile, remote-sensing image, section, view | | | - specify multiple maps or parts |5 maps on 1 sheet | | - for an atlas, include pagination and plates in parenthesis (same format as | | | books) |1 atlas (57 p.) | +-------------------------------------------------------------------------------+---------------------------------------------+ |physical details = layout, production, color, etc. | +-------------------------------------------------------------------------------+---------------------------------------------+ |Add relevant details in the following order, separated by commas: |: both sides | | | | |1. layout: both sides |: blueprint | |2. production method: photocopy, blueline, computer printout, blueprint, white | | | print |1 atlas (23 p.) : 14 maps | |3. number of maps, etc. in an atlas: give an exact or approximate (using "ca.")| | | number of maps, views, etc. in the atlas |: hand col. | |4. color: refers only to the color of the map (not outside it); can be "col.", | | | "some col.", "hand col.", etc. |1 atlas (25 p.) : 20 col. maps, ink | |5. medium: pencil or ink used to draw or color a map; for printed works, | | | hand-coloring |: col., wood | |6. material: what the map is printed on, if not paper | | |7. mounting: if the map is mounted, indicate how |1 globe : col., wood, on brass stand | +-------------------------------------------------------------------------------+---------------------------------------------+ |dimensions = height x width in centimeters | +-------------------------------------------------------------------------------+---------------------------------------------+ | - for two-dimensional maps, add h x w cm., rounded up to the next whole cm. |; 22 x 41 cm. | | - if the size of the map is significantly different than the page it is | | | printed on (especially if there is text, illustrations, etc. outside the |; 16 x 22 cm., on sheet 28 x 22 cm. | | map), include the map size, followed by the size of the entire page | | | - for atlases, give the height in cm. |; 45 cm. | +-------------------------------------------------------------------------------+---------------------------------------------+ **Examples:** - 1 map : hand col. ; 44 x 60 cm. - 3 maps on 1 sheet ; 47 x 77 cm. - 1 atlas (30 p.) : some col. ; 52 cm. Also see :ref:`Other Examples `. .. _description-manuscripts: Manuscripts (maps, musical scores, and other documents that are handwritten) ---------------------------------------------------------------------------- - Formatting is essentially the same as for books and other texts: +-------------------------------------------------------------------------------+---------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+=============================================+ |extent = number of pages of content | +-------------------------------------------------------------------------------+---------------------------------------------+ | - list the number of leaves or pages using brackets when necessary |vi, 25 p. | | - include number of lines or columns in parentheses when applicable | | | |[24] leaves, bound | | | | | |19 leaves (2 columns, 32-56 lines) | +-------------------------------------------------------------------------------+---------------------------------------------+ |physical details = illustrations within the text, materials | +-------------------------------------------------------------------------------+---------------------------------------------+ | - include notes about illustrations in the same way as they are used for text |: col. ill., maps | | - include the material, if it is not printed on paper | | | |: vellum, ill. | | | | | |: parchment, ill., maps | +-------------------------------------------------------------------------------+---------------------------------------------+ |dimensions = height, or height x width in cm. | +-------------------------------------------------------------------------------+---------------------------------------------+ | |; 36 cm. | | - height, rounded up to the next whole centimeter (cm.) | | | - if the width is much less than the height, give: h x w cm. |; 31 x 15 cm. | | - if it is kept folded, include total dimensions and folded dimensions | | | |; 42 x 71 cm., folded to 11 x 16 cm. | +-------------------------------------------------------------------------------+---------------------------------------------+ **Examples:** - 60 p. ; 26 cm. - [3] p. : parchment ; 29 cm., folded to 12 x 22 cm. Also see :ref:`Other Examples `. .. _description-music: Music ----- +-------------------------------------------------------------------------------+---------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+=============================================+ |extent = number of scores or parts | +-------------------------------------------------------------------------------+---------------------------------------------+ | - list the number of scores or parts, using the terms: score, condensed score,|1 score | | close score, miniature score, piano [violin, etc.], conductor part, vocal | | | score, piano score, chorus score, part |1 cello part (5 p.) | | - include page numbers when applicable | | +-------------------------------------------------------------------------------+---------------------------------------------+ |physical details = illustrations within the text, materials | +-------------------------------------------------------------------------------+---------------------------------------------+ | - include notes about illustrations in the same way as they are used for text |: parchment, col. ill. | | - include the material, if it is not printed on paper | | +-------------------------------------------------------------------------------+---------------------------------------------+ |dimensions = height, or height x width in cm. | +-------------------------------------------------------------------------------+---------------------------------------------+ | - height, rounded up to the next whole centimeter (cm.) |; 36 cm. | | - if the width is much less than the height, give: h x w cm. | | +-------------------------------------------------------------------------------+---------------------------------------------+ **Examples:** - 1 score ; 31 cm. - 1 vocal part (3 p.) ; 28 cm. - 1 score : ill. ; 41 cm. Also see :ref:`Other Examples `. .. _description-sound: Sound recordings ---------------- +-------------------------------------------------------------------------------+---------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+=============================================+ |extent = number and kind(s) of items, duration | +-------------------------------------------------------------------------------+---------------------------------------------+ |- list the number and kind(s) of items from this list: sound cartridge, sound |1 sound disc (20 min.) | | cassette, sound disc, sound tape reel, sound track film | | |- for born-digital or unknown physical types, "recording" or "sound recording" |2 sound reels (1 hr., 4 min.) | | can be used as a generic type | | | |1 recording (1 hr., 25 sec.) | |- give playing time in hours (hrs.), minutes (min.), and seconds (sec.) in | | | parentheses after the type | | |- do not zero-pad numbers or include any "0" value | | |- prefer hours over total minutes (e.g., 1 hr., 20 min. vs. 80 min.) | | |- use "ca." if the runtime is approximate | | +-------------------------------------------------------------------------------+---------------------------------------------+ |physical details = medium & physical characteristics | +-------------------------------------------------------------------------------+---------------------------------------------+ |- include relevant details in the following order, separated by commas: type of|: digital | | recording; playing speed, groove characteristic (analog discs); track | | | configuration (sound track films); number of tracks (tapes); number of sound |: analog, 33 1/3 rpm | | channels; recording and reproduction characteristics | | +-------------------------------------------------------------------------------+---------------------------------------------+ |dimensions = physical size | +-------------------------------------------------------------------------------+---------------------------------------------+ | - give diameter of discs in inches (in.) |; 12 in. | | - give the gauge (width) of film in millimeters (mm.) | | | - give dimensions of cartridges as height x width in inches (in.) |; 4 3/4 in. | | - born-digital recordings will not have a physical size | | | |; 16 mm. | +-------------------------------------------------------------------------------+---------------------------------------------+ **Examples:** - 1 sound disc (56 min.) : digital ; 4 3/4 in. - 1 recording (1 hr., 3 min., 50 sec.) : digital Also see :ref:`Other Examples `. .. _description-video: Motion pictures and videorecordings ----------------------------------- +-------------------------------------------------------------------------------+---------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+=============================================+ |extent = number and kind(s) of items, duration | +-------------------------------------------------------------------------------+---------------------------------------------+ |- list the number and kind(s) of items from this list: film cartridge, film |1 videodisc (1 hr., 45 min.) | | cassette, film loop, film reel, videocartridge, videocassette, videodisc, | | | videoreel |1 cassette (VHS) (1 hr., 20 min., 10 sec.) | |- for born-digital or unknown physical types, "recording" or "video recording" | | | can be used as a generic type |1 film (2 hr., 58 sec.) | | | | |- give playing time in hours (hrs.), minutes (min.), and seconds (sec.) in |1 video recording (57 min., 24 sec.) | | parentheses after the type | | |- do not zero-pad numbers or include any "0" value | | |- prefer hours over total minutes (e.g., 1 hr., 20 min. vs. 80 min.) | | |- use "ca." if the runtime is approximate | | +-------------------------------------------------------------------------------+---------------------------------------------+ |physical details = color & sound | +-------------------------------------------------------------------------------+---------------------------------------------+ |- include audio details: sd. (sound) or si. (silent) |: sd., col. | |- include color details: col. (color) or b&w (black-and-white) | | |- if projection speed is important and non-standard, it can be added using |: si., b&w | | frames per second (fps) | | | |: sd., b&w, 25 fps | +-------------------------------------------------------------------------------+---------------------------------------------+ |dimensions = physical size | +-------------------------------------------------------------------------------+---------------------------------------------+ | - for videodiscs: give diameter of discs in inches (in.) |; standard 8 mm. | | - for motion pictures: give the gauge (width) of film in millimeters (mm.), | | | and for 8 mm. state: single, standard, super, or Maurer |; 1/2 in. | | - for born-digital recordings use "digital" and, optionally, other information| | | in parentheses |; 8 in. | | | | | |; digital | +-------------------------------------------------------------------------------+---------------------------------------------+ **Examples:** - 1 film (28 min.) : sd., b&w ; 16 mm. - 1 recording (30 min., 9 sec.) : sd., col. ; digital Also see :ref:`Other Examples `. .. _description-3d: Three-dimensional objects ------------------------- +-------------------------------------------------------------------------------+---------------------------------------------+ |**Guidelines** |**Examples** | +===============================================================================+=============================================+ |extent = number and kind(s) of items | +-------------------------------------------------------------------------------+---------------------------------------------+ |- list the number and kind(s) of items |1 jug | |- when appropriate, use the terms: art original, art reproduction, braille | | | cassette, diorama, exhibit, game, microscope slide, mock-up, model |2 shoes | |- if none of those terms fits, state the kind of object as concisely as | | | possible |1 game (1 board, 80 cards, 2 dice) | |- include the number of parts or pieces in parentheses when applicable (use | | | "various pieces" when it would be difficult to count them) |14 beads | +-------------------------------------------------------------------------------+---------------------------------------------+ |physical details = materials & colors | +-------------------------------------------------------------------------------+---------------------------------------------+ |- include known details, separated by commas: |: clay | | | | | #. material |: balsa wood and paper | | #. information about color, when important -- list up to two specific colors | | | (for items using 1-2 colors) or use "col." for more colors |: glass, col. | | | | | |: porcelain, green and white | | | | +-------------------------------------------------------------------------------+---------------------------------------------+ |dimensions = physical size | +-------------------------------------------------------------------------------+---------------------------------------------+ | - give height x width x depth rounded up to the next whole centimeter (cm.) |; 20 cm. long | | - if clarification is necessary, include a word to indicate which dimension is| | | given |; 18 cm. in diam. | | - include dimensions of a container, if applicable | | | |; 26 x 30 x 6 cm. | | | | | |; 16 x 32 x 3 cm., in case 17 x 34 x 6 cm. | +-------------------------------------------------------------------------------+---------------------------------------------+ **Examples:** - 1 magnifying glass : gold, glass, and mother-of-pearl ; 6 x 11 cm. - 1 plate : blue and white ; 25 cm. - 1 figurine : wood - 1 pair glasses : glass and metal ; 12 x 3 cm. - 2 candlesticks : brass - 1 set of blocks ; in case (3 x 15 x 28 cm.) - 1 petticoat : silk - ca. 64 marbles : ceramic Also see :ref:`Other Examples `. .. _description-accompany: Accompanying material --------------------- - Accompanying material only refers to multiple pieces included within the same digital object - Any time that an item has an additional piece (e.g., a book with an audio CD, a score with separate parts, a globe with a teacher's guide, etc.) the information for the supplementary item can be included at the end of the description for the main item - Describe the main item, add each supplementary item with a "+" - For supplemental information, use the rules for the type of item that it is and state the extent followed by physical details and/or dimensions in parentheses **Examples:** - 1 score (35 p.) ; 33 cm. + 4 parts (12 p. ; 30 cm.) - 1 globe : col., wood, on metal stand ; 37 cm. in diam. + 1 teacher's guide (14 p. : ill. ; 20 cm.) - 1 score (47 p.) : ill. ; 32 cm. + 2 parts (30 p. each ; 32 cm.) - [1] p. ; 28 cm. + 1 envelope (10 x 17 cm.) .. _description-pexamples: Other Physical Description Examples =================================== Directory of the City of Fort Worth 1905-06. *Physical Description:* 550, vi, 5-38 p. : ill. ; 24 cm. The Texas Spring Palace *Physical Description:* [128] p. : ill. ; 23 cm. Digital photograph: [Bull Riding at Cowtown Coliseum] *Physical Description:* 1 photograph : digital, col. ; 1648 x 2464 px. Quilt pieces *Physical Description:* 1 quilt block : cotton ; 21 x 23 cm. The Bronco, Yearbook of Hardin-Simmons University, 2007 *Physical Description:* 160 p. : ill. ; 29 cm. Legacies: A History Journal for Dallas and North Central Texas, Volume 1, Number 1, Spring, 1989 *Physical Description:* 40 p. ; 26 cm. Photograph: Cattle *Physical Description:* 1 photograph : b&w ; 11 x 7 in. [Map showing the geographical location of Fort Worth, Tex. and Rail Roads] *Physical Description:* 1 map : col. ; 26 x 36 cm. Recueil d'opera *Physical Description:* 1 ms. vocal score ([318] p.) : ill. ; 38 cm. Forget Not These Children *Physical Description:* 1 film (18 min.) : col. ; 16 mm. World War II poster: making America strong: competitive companies co-operate to produce important instruments for military aircraft. *Physical Description:* 1 poster : b&w ; 28 x 36 cm. Color slide: [Sydney Harbour and Opera House] *Physical Description:* 1 photograph : positive, col. ; 35 mm. Scrapbook pages (depending on content) - *Physical Description:* 1 scrapbook page ; 33 x 26 cm. - *Physical Description:* 4 photographs : b&w ; 14 x 8 cm., or smaller, on page 35 x 24 cm. - *Physical Description:* 1 clipping : ill. ; 19 x 10 cm., on sheet 28 x 22 cm. Newsletter with continuous pagination *Physical Description:* 137-181, iii p. ; 28 cm. [Funeral Program for Wilbert Charles Sheffield, February 11, 2014] *Physical Description:* 1 pamphlet (12 p.) : col. ill. ; 28 cm. + 1 card (col. ill. ; 22 x 14 cm.) Digital video *Physical Description:* 1 recording (4 min., 16 sec.) : sd., col. ; digital (Apple iPhone 6 Plus) Brochure: Coleto Creek Park and Reservoir *Physical Description:* 1 pamphlet : col. ill. ; 23 x 41 cm., folded to 23 x 10 cm. .. _description-comments: ******** Comments ******** - For format (text, image, etc.), use the :doc:`Format ` element. - Since the physical description element corresponds to the [300] field in the MARC records used by many library catalogs, it is recommended to follow AACR2 rules, when possible/applicable. - For our purposes, **standard photograph sizes** refer to the following: +----------------------------+---------------------------------------------+ |Prints |Negatives | +============================+=============================================+ |4 x 6 in. |35 mm. | | | | |5 x 7 in. |1.375 x 1.265 ("sixteenth plate") | | | | |8 x 10 in. |6 x 4.5 cm. | | | | |11 x 14 in. |2 x 2.5 in. ("ninth plate") | | | | |16 x 20 in. |6 x 6 cm. | | | | |20 x 24 in. |6 x 7 cm. | | | | |24 x 36 in. |2.75 x 3.25 in. ("sixth plate") | | | | | |6 x 9 cm. | | | | | |3.25 x 4.25 in. ("quarter plate") | | | | | |4 x 5 in. | | | | | |4.25 x 6.5 in. ("half plate") | | | | | |5 x 7 in. | | | | | |6.5 x 8.5 in. ("whole plate" or "full plate")| | | | | |8 x 10 in. | +----------------------------+---------------------------------------------+ (:ref:`Back ` to photograph physical description rules.) .. _description-resources: ********* Resources ********* **More Guidelines:** - :doc:`Quick-Start Metadata Guide ` - `Metadata Home `_