########### Contributor ########### .. _contributor-definition: ********** Definition ********** A person, agency, or organization that has played an important but secondary role in creating the content of the resource and is not specified in the creator element. .. _contributor-sources: *********************************************** Where Can the Contributor Information be Found? *********************************************** In some cases, contributors may come from accompanying or supplementary information, but they may also be found on: +---------------------------------------+-------------------------------------------------------+ |**Item Types** |**Information Sources** | +=======================================+=======================================================+ |For text |- title page | | |- cover | | |- end of document | | |- copyright statement | | |- acknowledgments | +---------------------------------------+-------------------------------------------------------+ |For images |- notes on bottom or back of a photograph | | |- envelope, slip cover, or case | +---------------------------------------+-------------------------------------------------------+ |For maps |- statement in a caption | | |- notes around the outside of the map | +---------------------------------------+-------------------------------------------------------+ |For music scores |- title page or header | | |- top of page | | |- table of contents | +---------------------------------------+-------------------------------------------------------+ |For videos |- label on disc | | |- container cover | | |- title screen(s) or credits | +---------------------------------------+-------------------------------------------------------+ |For sound files |- information on disc/cassette | | |- container information | +---------------------------------------+-------------------------------------------------------+ |For computer files |- title page/screen | | |- statement in a header/footer | +---------------------------------------+-------------------------------------------------------+ .. _contributor-form: ****************************************** How Contributor Works in the Metadata Form ****************************************** .. image:: ../_static/images/edit-contributor.png :alt: Screenshot of contributor element in metadata editing system. Parts: #. Contributor name -- text field #. Contributor type -- drop-down menu #. Contributor role -- drop-down menu #. Contributor information -- text field Repeatable? Yes - to include multiple contributors, click 'Add' to repeat all field parts Required? No (:doc:`more information `) .. _contributor-fill: **************************************** How Should the Contributor be Filled in? **************************************** General Contributor Rules ========================= - If no contributor information is readily available, leave the field blank - Only include individuals/organizations who had secondary responsibility for the item, or who were only responsible for a portion of the work - Primary "contributors" should be entered as :doc:`creators ` instead - A name should never be entered as both a creator and a contributor; if an agent acts in multiple capacities, see the :ref:`Role ` section for clarification - For more information about when a person/organization is a creator or a contributor, see our :doc:`definition page ` - An entity **must** have a direct relationship to the item that can be explicated in order to be included as a contributor - If there is information about a person/organization that cannot be expressed as a role, it may be appropriate to add it elsewhere, such as a :doc:`Note ` or :ref:`Info ` in relation to an established contributor - Include as many contributors as are readily available - Place them in order of importance - If contributors are equally important, list them in the order that they appear - If a document has an excessively large number of creators or authors (e.g., several hundred researchers) include the parent organizations as creators and the individual persons as contributors - For each contributor the name, type, and role are **required** - If possible, consult an authority file to find the correct form of the name, such as: - The `UNT Name App `_ - The `Library of Congress Authorities `__ - A locally-developed utility - Note that organizational names generally reflect the name of the agency at the time the item was created -- e.g., Texas (Republic) vs. Texas, or North Texas State University vs. University of North Texas -- however, if possible, personal names will generally reflect a single, most current version when multiple names (initials, maiden names, etc.) are known to be used by a specific person Contributor Names ================= .. _contributor-name-per: Personal Names -------------- +-----------------------------------------------------------+---------------------------------------+ | **Guideline** | **Examples** | +===========================================================+=======================================+ |If known, use the authorized form of the name from the |Agapkin, Vasiliĭ Ivanovich, 1884-1964 | |`Library of Congress Authorities `__ | | +-----------------------------------------------------------+---------------------------------------+ |If no authorized version is available, enter the most | | |complete version of the name that is known using proper | | |formatting: | | +-----------------------------------------------------------+---------------------------------------+ | a. Invert names (Last, First, Middle) |McCaleb, Walter Flavius | +-----------------------------------------------------------+---------------------------------------+ | b. Use initials if the full name(s) are not known |Henderson, Charles V. | +-----------------------------------------------------------+---------------------------------------+ | c. Do not change the order of names |Mitchell, A. Cameron | +-----------------------------------------------------------+---------------------------------------+ | d. Use spaces between initials |Blackburn, J. K. P. | +-----------------------------------------------------------+---------------------------------------+ | e. Separate hyphenated first names with a hyphe |Fang, H.-C. | | instead of a space if only initials are known | | +-----------------------------------------------------------+---------------------------------------+ | f. Put additional middle names after the first name |Sonneck, Oscar George Theodore | +-----------------------------------------------------------+---------------------------------------+ | g. Keep hyphenated "last names" and compound surnames | | Ala'i-Rosales, Shahla S. | | together | | Martinez Fischer, Ferdinand Frank | +-----------------------------------------------------------+---------------------------------------+ | h. Consider multiple parts (von, de la, etc.) as part |de Almeida Lobo, Adriana | | of the last name | | +-----------------------------------------------------------+---------------------------------------+ |- If it is unclear which part of the name is the surname, | | | enter the name as it appears on the item | | +-----------------------------------------------------------+---------------------------------------+ |Use appropriate abbreviations: | | +-----------------------------------------------------------+---------------------------------------+ | a. Only include known titles (Dr., Rev., Capt., etc.) |- Hastings, Mrs. F. S. | | before the first name if: |- Jones, Dr. | | | | | - The title is necessary for clarification of the | | | name (e.g., if the given name for a married | | | woman is unknown) | | | - The title is the only part of the name known | | | (aside from a surname) | | +-----------------------------------------------------------+---------------------------------------+ | b. Include suffixes that are a part of the name (Jr., |Williams, J. F. C., Jr. | | Sr., etc.) at the end of the name after a second | | | comma | | +-----------------------------------------------------------+---------------------------------------+ |- Do not include: | | *Name:* Alwin, Lawrence F. | | | | *Info:* CPA; State Auditor | | - nicknames | | | - abbreviations | | | - titles that do not fit the criteria above | | | - job or educational qualifiers (C.E., D.D.S., Ph.D., | | | etc.) | | +-----------------------------------------------------------+---------------------------------------+ |- Some common historical personal name abbreviations: | | *Name:* Dunlap, George P. | | | | *Info:* Geo. P. Dunlap | | - Chas. = Charles | | | - Geo. = George | | | - Jas. = James | | | - Jno. = John | | | - Thos. = Thomas | | | - Wm. = William | | | | | |- Alternate versions and omitted information may be added | | | to the "info" section | | +-----------------------------------------------------------+---------------------------------------+ |- If the same person is responsible for multiple items: | | | | | | - Enter the name as consistently as possible in every | | | record | | | - Use the fullest form of the name that is available | | +-----------------------------------------------------------+---------------------------------------+ |- If the name changes and it is *certainly* the same | | *Name:* Gaines, Ann | | person: | | *Info:* Ann Sanders | | | | | - Use the later/most current version | | | - Include the former name in the info section if that | | | version is used in the text | | | | | |- When in doubt, enter the name as it appears on the item | | +-----------------------------------------------------------+---------------------------------------+ |- Only include the names of specific persons (or | | *Name:* Associated Press | | organizations) | | *Info:* Staff Photographer | |- In cases where the name is not known (e.g., "Staff | | | Photographer"), either: | | | | | | - Leave the contributor field blank | | | - Include the name of the parent organization and add | | | details in the "info" section | | +-----------------------------------------------------------+---------------------------------------+ .. _contributor-name-org: Organization Names ------------------ +-----------------------------------------------------------+---------------------------------------+ | **Guideline** | **Examples** | +===========================================================+=======================================+ |- If known, use the authorized form of the name from the |Geological Survey (U.S.) | | `Library of Congress Authorities `_| | |- Otherwise, use these formatting guidelines: | | +-----------------------------------------------------------+---------------------------------------+ |For non-government or single-level bodies: | +-----------------------------------------------------------+---------------------------------------+ |- Use the name as it appears in the item |Camp Wolters Public Relations Branch | +-----------------------------------------------------------+---------------------------------------+ |- Do not invert personal names that are parts of |Julis Bien & Co. | | organizational names | | +-----------------------------------------------------------+---------------------------------------+ |- Write out names rather than using acronyms | | *Name:* New York University | | | | *Info:* NYU | +-----------------------------------------------------------+---------------------------------------+ |For hierarchical agencies or entities: | +-----------------------------------------------------------+---------------------------------------+ |- List agency or body parts in hierarchical order, |University of Texas. Bureau of Research| | starting at the highest level and ending with the most |in the Social Sciences. | | specific | | +-----------------------------------------------------------+---------------------------------------+ |- Separate the elements of the hierarchy with periods |Osk Ridge National Laboratory. Chemical| | |Technology Division. | +-----------------------------------------------------------+---------------------------------------+ |- Preface the name of government agencies with the name of|Martin County (Fla.). Board of | | the country or state |Commissioners. | +-----------------------------------------------------------+---------------------------------------+ |- If a hierarchy is unclear, record the name as it appears| | | on the item | | +-----------------------------------------------------------+---------------------------------------+ |For United States agencies: | +-----------------------------------------------------------+---------------------------------------+ |- Spell out "United States" unless there is an authorized |- United States. Navy. Training | | version that abbreviates it | Division. Bureau of Aeronautics. | | |- U.S. Coast and Geodetic Survey | +-----------------------------------------------------------+---------------------------------------+ |- In the case of a long (well-known) name, it may be |United States. Central Intelligence | | shortened by eliminating unnecessary parts |Agency. | | | | | - For example, the Library of Congress Authorities | | | often omit upper-level intermediary divisions, such | | | as the secondary level in "United States. National | | | Security Council. Central Intelligence Agency." | | +-----------------------------------------------------------+---------------------------------------+ |For non-U.S. agencies: | +-----------------------------------------------------------+---------------------------------------+ |- When using an authorized form of the name, it may be | | *Name:* Han'guk Kich'o Kwahak Chiwŏn| | appropriate to add notes to the "info" section: | Yŏn'guwŏn | | | | *Info:* Korea Basic Science | | - If the name is written in a language other than | Institute; Taejon, Republic of Korea| | English, add the English translation (if known) +---------------------------------------+ | - If the name is written in English, additional forms |Instituto de Investigaciones Geológicas| | from the item may be added |(Chile) | +-----------------------------------------------------------+---------------------------------------+ |- If there is no authorized form, follow general |Mexico. Secretaría de la Economia | | formatting rules |Nacional Direccion General de Minas y | | |Petoleo. | +-----------------------------------------------------------+---------------------------------------+ .. _contributor-type: Contributor Type ================ - Choose the appropriate contributor type: +-----------------------------------------------------------+---------------------------------------+ | **Guideline** | **Examples** | +===========================================================+=======================================+ |If the contributor is an individual |Personal | +-----------------------------------------------------------+---------------------------------------+ |If the contributor is a company, organization, association,|Organization | |agency, or other institution | | +-----------------------------------------------------------+---------------------------------------+ |If it is unclear whether the contributor name belongs to an| | |individual or an organization, use "Personal" and format | | |the name appropriately | | | | | | - (If it is important to document or clarify this | | | choice, use a :ref:`Non-Display Note | | | `) | | +-----------------------------------------------------------+---------------------------------------+ - In some rare and very specific cases, other options may apply: +-----------------------------------------------------------+---------------------------------------+ | **Guideline** | **Examples** | +===========================================================+=======================================+ |If the contributor is a conference or other event that |Event | |produces papers and materials (as an entity rather than | | |named individual participants or a hosting organization) | | | | | | - For example: a statement drafted by all members of a| | | symposium or conference as part of the activities of| | | the meeting | | | - There are other ways to represent an event related | | | to the creation of an item, such as Source, when the| | | event *itself* is not the contributor | | +-----------------------------------------------------------+---------------------------------------+ |If the contributor is a computer program that generates |Software | |data or files independently | | | | | | - E.g.: an automatically-generated file created while | | | a computer program was running | | +-----------------------------------------------------------+---------------------------------------+ .. _contributor-role: Contributor Role ================ Entering Roles -------------- - Choose the appropriate contributor role from the `controlled vocabulary `_ +-----------------------------------------------------------+---------------------------------------+ | **Guideline** | **Examples** | +===========================================================+=======================================+ |If the role is not listed: | +-----------------------------------------------------------+---------------------------------------+ |- Choose "Other" | | *Name:* Caffey, Wiley L. | |- Include clarification in the "Info" section | | *Role:* Other | | | | *Info:* Business Manager | +-----------------------------------------------------------+---------------------------------------+ |If more than one role applies to the contributor: | +-----------------------------------------------------------+---------------------------------------+ |- Choose the primary or most encompassing role (or the one| | *Name:* Etter, Amanda Perez | | listed first) | | *Role:* Editor | |- Explain the details in the info section | | *Info:* Managing Editor; Sponsor | +-----------------------------------------------------------+---------------------------------------+ Assigning Roles --------------- - Although the same list of roles is available for both creators and contributors, some roles will generally only apply to contributors: - Agents who only had responsibility for a part, e.g., author of introduction, etc.; witness; consultant; expert - Agents who had an indirect relationship, e.g., funder, sponsor, former owner, donor - Additional explanation is on our contributor and contributor :doc:`definition page ` - The role should describe the action that the agent took in creating the item and it may not align with job titles or credentials, for example: +---------------+-----------------------------------------------------------+-------------------+---------------+------------------------------------------+ | |Agents |Role |Field |Example | +===============+===========================================================+===================+===============+==========================================+ |"Director" |director of a performance (film, play, concert, etc.) |Director |Creator | | *Name:* Homer, Paula | | | | | | | *Type:* Personal | | | | | | | *Role:* Director | | | | | | | *Info:* UNT Opera Theater | | +-----------------------------------------------------------+-------------------+---------------+------------------------------------------+ | |executive director of an agency with no apparent personal |n/a |Creator | | *Name:* Texas. Department of | | |contribution to the item | | | Transportation. | | | | | | | *Type:* Organization | | | | | | | *Role:* Author | | | | | | | *Info:* Phil Wilson, Executive Director| | +-----------------------------------------------------------+-------------------+---------------+------------------------------------------+ | |executive director of an agency with a described or |Author of |Contributor | | *Name:* Camargo, Gene | | |understandable role (e.g., author of transmittal letter) |introduction, etc. | | | *Type:* Personal | | | | | | | *Role:* Author of introduction, etc. | | | |(or another | | | *Info:* Director of Building | | | |appropriate role) | | Inspections | +---------------+-----------------------------------------------------------+-------------------+---------------+------------------------------------------+ |"Performer" |- musician in a recital or concert |Performer |Creator | | *Name:* North Texas Wind Symphony | | |- actor in a play or movie | | | | *Type:* Organization | | | | | | | *Role:* Performer | | +-----------------------------------------------------------+-------------------+---------------+------------------------------------------+ | |a person/organization that "performed" work or research |Originator, |Creator | | *Name:* Quigg, Antonietta Salvatrice | | |(aside from, or in addition to, specific person/s who |Researcher, or | | | *Type:* Personal | | |authored a report or created some product of the work) |another appropriate| | | *Role:* Author | | | |role +---------------+------------------------------------------+ | | | |Contributor | | *Name:* Texas Water Development Board | | | | | | | *Type:* Organization | | | | | | | *Role:* Originator | +---------------+-----------------------------------------------------------+-------------------+---------------+------------------------------------------+ |"Consultant" |a consulting company or person that authors a report |Author |Creator | | *Name:* Kerley, Gerald Irwin | | | | | | | *Type:* Personal | | | | | | | *Role:* Author | | | | | | | *Info:* Kerley Technical Consultant, | | | | | | Appomattox, VA | | +-----------------------------------------------------------+-------------------+---------------+------------------------------------------+ | |- a consultant who provide information as a contribution |Consultant |Contributor | | *Name:* Kanto, Leonard E. | | | to a report | | | | *Type:* Personal | | |- a consultant who spoke during recorded/transcribed | | | | *Role:* Consultant | | | proceedings (could also be an "expert" or "witness" | | | | *Info:* State of Texas Professional | | | depending on the context) | | | Engineer; Consultant Engineer | +---------------+-----------------------------------------------------------+-------------------+---------------+------------------------------------------+ .. _contributor-info: Contributor Info ================ - Info is not required as part of the contributor entry - This field is only for information about the contributor listed in or directly related to the object - The info field is not intended for biographies or lengthy descriptions of the agent - It is not necessary to do research to find information; this field is only used for readily-available notes +-----------------------------------------------------------+---------------------------------------+ | **Guideline** | **Examples** | +===========================================================+=======================================+ |- Include information that clarifies the role of the |- Consulting Engineer | | contributor, e.g.: |- Trio for Piano, Violin and Cello in | | | C Major, K. 548 (1788) | | - For composers, the name of the piece(s) |- Baby Lore: The Why and Wherefore of | | - For journals or compiled documents, the title(s) of | It | | pieces authored by the contributor | | +-----------------------------------------------------------+---------------------------------------+ |- Include other relevant information known about the |- Judge Sam'l A. Roberts | | contributor that relates to the object, such as: |- LMSW; Manager, Purchased Health | | | Services Unit | | - Additional forms of the contributor's name |- Houston, Texas | | - Addresses | | | - Birth and death dates (not part of an authorized | | | name) | | | - Organizational affiliations | | | - Other information associated with the name | | +-----------------------------------------------------------+---------------------------------------+ |- For an agency, the info may include: |- CEA | | |- U.S. Department of the Interior, | | - Persons associated with the organization who did not| Bureau of Mines | | have another role (e.g., directors) | | | - Acronyms, abbreviations, or alternative name forms | | | - Additional omitted hierarchical components (e.g., | | | for some federal agencies) | | +-----------------------------------------------------------+---------------------------------------+ |- There are no strict formatting requirements for info, |- Rev. R. G. Mood, M.A., D.D. ; | | but here are some suggestions: | Secretary and Editor of the North | | | Texas Conference | | - List each name, fact, or statement individually and |- "Under Four Flags on Texas Soil, By | | separate them with semicolons or periods | A. Garland Adair, Editor, The Mexia | | - Use sentence form when relevant, or when taken | Daily News" | | directly from the item | | | - Quotation marks may be used when quoting information| | | directly from the item | | +-----------------------------------------------------------+---------------------------------------+ .. _contributor-examples: *************** Other Examples: *************** **Book** - *Name:* Ben C. Jones & Co. - *Type:* Organization - *Role:* Printer - *Information:* "Printers, Electrotypers and Binders, Austin." **Yearbook** - *Name:* Richards, Olan - *Type:* Personal - *Role:* Editor - *Information:* Art Editor | - *Name:* American Beauty Cover Company - *Type:* Organization - *Role:* Artist | - *Name:* Abilene Printing and Stationery Company - *Type:* Organization - *Role:* Printer | - *Name:* Thurman's Studio - *Type:* Organization - *Role:* Photographer | - *Name:* Southwest Engraving Company - *Type:* Organization - *Role:* Engraver **Journal issue** - *Name:* Baldwin, Dan - *Type:* Personal - *Role:* Editor - *Information:* Assistant Editor | - *Name:* Riddle, Peggy - *Type:* Personal - *Role:* Editor - *Information:* Assistant Editor **Research report** - *Name:* Texas Water Development Board - *Type:* Organization - *Role:* Sponsor | - *Name:* Guadalupe-Blanco River Authority (Tex.) - *Type:* Organization - *Role:* Funder | - *Name:* Upper Guadalupe River Authority - *Type:* Organization - *Role:* Funder | - *Name:* Headwaters Groundswater Conservation District - *Type:* Organization - *Role:* Consultant | - *Name:* Cow Creek Groundwater Conservation District - *Type:* Organization - *Role:* Consultant | - *Name:* Kendall County Water Control and Improvement District \#1 - *Type:* Organization - *Role:* Consultant | - *Name:* Kerr County (Tex.) - *Type:* Organization - *Role:* Consultant | - *Name:* Kendall County (Tex.) - *Type:* Organization - *Role:* Consultant **Map** - *Name:* United States. Bureau of Naval Personalnel. Educational Services Section. - *Type:* Organization - *Role:* Distributor - *Information:* [United States.] Navy Dept. BuPers. Educational Services Section.; Navy distribution. Washington, D. C. | - *Name:* Harrison, Richard Edes - *Type:* Personal - *Role:* Cartographer - *Information:* Base map for "Pacific War in the Air" drawn by Richard Edes Harrison. Copyright, Fortune. | - *Name:* United States. Office of Strategic Services. - *Type:* Organization - *Role:* Cartographer - *Information:* Map of South Burma and Thailand "prepared in the R and A Branch, O.S.S." **Legal estate transfer** - *Name:* Sayles, Mary E. - *Type:* Personal - *Role:* Other - *Information:* Transferee | - *Name:* Turnee, Sam - *Type:* Personal - *Role:* Author - *Information:* Notary Public | - *Name:* Collins, E. H. - *Type:* Personal - *Role:* Witness **Dissertation** - *Name:* Wilhelm, Ronald - *Type:* Personal - *Role:* Chair or Major Professor - *Information:* Major Professor | - *Name:* Ausbrooks, Carrie Y. - *Type:* Personal - *Role:* Committee member - *Information:* Minor Professor | - *Name:* Cowart, Melinda - *Type:* Personal - *Role:* Committee member **Opera score** - *Name:* Harding, Bertita - *Type:* Personal - *Role:* Librettist | - *Name:* Ballenger, Kenneth L. - *Type:* Personal - *Role:* Author of introduction, etc. - *Information:* Prof. Kenneth L. Ballenger; Author of synopsis (page ii). .. _contributor-comments: ******** Comments ******** - Name fields are connected to the `UNT Name App`_, which will try to match text against local authority files. Editors should always choose an authorized form from the list if it is available. - The contributor field is not constrained by the AACR2 practice of limiting contributors to three or fewer names. Include as many contributors as are readily available. - If the contributor and the publisher are the same, repeat the name in the :doc:`Publisher ` element. - Individuals or organizations with greater or complete responsibility for creation of the intellectual content of the resource should be recorded in the :doc:`Creator ` element instead of the contributor element. Some examples of creators are author, editor, compiler, etc. (when applicable to the whole item) - The contributor roles come primarily from MARC `relator codes `_; not all of the Library of Congress roles are included in the UNT system and several local codes have been added to the UNT list. .. _contributor-resources: ********* Resources ********* - UNT Contributor Role `controlled vocabulary `_ - Contributor and Contributor Definitions :doc:`definition page ` (how to choose which one to use) - `UNT Name App`_ - Library of Congress - `Authorities `__ - `Linked Data Service `__ - `OCLC Worldcat `_ - `Worldcat via FirstSearch `_ (Accessible to UNT staff/students) **More Guidelines:** - :doc:`Quick-Start Metadata Guide ` - `Metadata Home `_