==========
Collection
==========


.. _collection-definition:

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Definition
**********

Collection refers to a larger group of resources with a unique
collective title to which the resource being described belongs.


.. _collection-sources:

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Where Can the Collection Information be Found?
**********************************************

This information comes from the institution or from the project manager.


.. _collection-form:

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How Collection Works in the Metadata Form
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.. image:: ../_static/images/edit-collection.png
   :alt: Screenshot of collection element in metadata editing system.

Parts:
   Collection name -- drop-down menu

Repeatable?
   Yes - to include multiple collections, click 'Add' to repeat the field

Required?
   Yes (:doc:`more information </minimally-viable-records>`)


.. _collection-fill:

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How Should the Collection be Filled in?
***************************************

-   Select the correct collection name from the `controlled vocabulary
    <https://digital2.library.unt.edu/vocabularies/collections/>`_
-   When relevant, include multiple collections


-   It is **important** that the correct collection name(s) be entered for
    the item


.. _collection-examples:

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Examples
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Photograph: Perini Well #1 Coming In
   *Collection:* ABPHC - Abilene Photograph Collection

Rare book: Rhymes, for infant minds
   *Collection:* UNTRB - Rare Book and Texana Collections

Pamphlet: Control of sugar-beet nematode by crop rotation.
   -    *Collection:* ATOZ - Government Documents A to Z Digitization Project
   -    *Collection:* USDAFB - USDA Farmers' Bulletins

1936 General Highway Map of Bosque County, Texas
   *Collection:* SG07 - Rescuing Texas History, 2007

Music USA Recording Schedule, 1962-1973
   *Collection:* MLCC - Music Library Conover Collection
              
Newspaper issue: The Caldwell News and the Burleson County Ledger (Caldwell, Tex.), Vol. 64, No. 45, Ed. 1 Friday, June 8, 1951
   -    *Collection:* TDNP - Texas Digital Newspaper Program
   -    *Collection:* CNBCL - Caldwell News and Burleson County Ledger:   
   -    *Collection:* TFG - Tocker Foundation Grant


.. _collection-comments:

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Comments
********

-   Collections are determined based on a large group of related items,
    intended to facilitate browsing, such as:
    
    -   Topical groupings
    -   Historic events
    -   Serial sets -- especially full runs of a publication during
        which the title changes
    -   Projects sponsored by a grant or special funding
    
-   In some cases, all items from one institution may also belong to a
    single collection; however, large, distinctive groups may have their
    own collection
-   Although some archival collections may have a corresponding
    "collection," small collections or archival series may also be
    represented as :doc:`series titles </guides/serials>`

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Resources
*********


-   UNT Collections `Controlled Vocabulary <https://digital2.library.unt.edu/vocabularies/collections/>`_

**More Guidelines:**

- :doc:`Quick-Start Metadata Guide </guides/quick-start-guide>`
- `Metadata Home <https://library.unt.edu/metadata>`_