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Technical Services Deadlines 2011/2012
SERIALS UNIT |
MONOGRAPHS/FIRM ORDER UNIT |
September-DecemberSerials/ER Unit reviews information in the ILS for electronic resources, databases, and packages; also ERDB including annotations. |
September 1st
Beginning of FY2012 budget year. Orders can be placed once the budget is in place. Orders from the previous year that have been reviewed and prioritized by the Liaison can be placed. |
| Requests for electronic resources are accepted year-round; purchased as funding permits. |
December 16Requests for reserve materials for spring term are due from faculty. |
January-MarchCollection Development and Serials/ER Unit do analysis of data for electronic resources, databases, and packages. |
January 31st
Liaisons have encumbered 50% of assigned fund’s firm order line. |
February 29th
Orders have been placed for 50% of each fund’s firm order line. |
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March 31st
Orders have been placed for 75% of each fund’s firm order line |
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April - JuneSerials/ER Unit reviews print subscription information in the ILS in preparation for renewal process. |
April 30th
Orders have been placed for 75% of each fund’s firm order line. |
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June 30th
Liaisons have encumbered at least 95% of assigned fund’s firm order line. |
July 31st
Orders have been placed for at least 95% of each fund’s firm order line. |
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July - AugustSerials/ER Unit review and edit the renewal documents sent by the vendor. Conversion of print journals to online. |
AugustRequests from liaisons and faculty for reserve materials for fall term are sent to Beth Avery. |
| Requests for new serial subscriptions are accepted year-round and are placed with the vendor’s on September 1st. |
August 17th
Requests for reserve materials for fall term are due from faculty. |
August 31st
Renewal documents and new subscriptions delivered to vendors by September 1st. |
August 20-27th
Date announced for last day invoices can be paid this budget year
(FY2012). Orders received or placed after this date will be paid out of
the next year’s budget (FY2013). Unplaced orders returned to Liaisons
for evaluation and prioritizing. |
