How to Submit Orders for Library Materials

Any faculty member can submit an order for materials to be purchased out of the department’s library allocation; however, the orders need to be authorized by the department. Contact your department’s Library Liaison to find out how to go about getting orders authorized in your department.  

What information is needed to place an order?

Required:

• Title
• Author (or editor)
• Publisher
• Date of publication
• Format (Is this a book?  A multivolume set?  A DVD?)
• The name of the fund that will pay for the book.
• Your name and Work Phone number.
• If the book is going on Reserves, include the class number.

Not required, but helpful:

• ISBN or other identifier

What can you use to place an order?

Publisher’s catalogs, ads, faxes:

• This way, all the required information will be present.
• Circle or highlight the titles you want
• Initial the entry (so we know who to list as requestor)
• Indicate the fund

Amazon, BIP+, or Web pages

• The page printout should have most (if not all) of the required information.
• Initial the entry (so we know who to list as requestor)
• Indicate the fund

Blackwell approval forms or eNotes

• Initial the form
• Fund and other required information is already on the form

Library Order Cards

• Proof the card to verify request
• All entries legible
• Complete title  
• Author’s name spelled correctly

Department Representatives can send email (documents or spreadsheets attached) with the required information to their Library Liaison.

If you need it RUSH, write RUSH on the order. In red. And circle it.

Note:  If you are interested in adding a new journal or electronic resource, contact your department’s Library Liaison.