Document Actions
Collection
COLLECTION |
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Label |
Collection |
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Sub-Element |
-- |
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UNTL Definition |
The term collection means that the resource is described as a group; its parts may also be separately described and navigated. Collection name refers to a larger group of resources with a unique collective title to which the resource being described belongs. |
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Comment |
Use the drop-down list to select a controlled collection name. |
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Required |
Mandatory |
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Repeatable |
Yes |
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Data Type |
Enumerated Typ |
Input guidelines:
Applying collection names.
- Select the correct collection name (in an identical manner on each record) from the collection drop-down box on the metadata entry form.
- Repeat the collection element as needed to adequately describe resources that belong to multiple collections so that records will search and sort correctly. For instance, two copies of a book may be available from separate departments.
Creating collection names.
You may need to create a new collection name to describe a group of digital resources that are being collected together for inclusion on the Portal or a related digital collection. New collection names must be manually added to the collection drop box template by the Portal Administrator. Proceed as follows:
- Devise a collection name that is descriptive for the user.
- Determine how broad or narrow the collection will be when it is completed and choose a collection name that will fit this scope.
- Be consistent in the use of capitalization, punctuation, and special characters. Do not use ampersands (&).
- Notify the UNTL System Administrator and metadata management team of new collection names that need to be added to metadata records.
Examples:
- Aubrey Area Photographs
- Fort Bend Museum Collection
- Texas Annexation Documents
- Texas History Collection